Assistant Registrar

Position Title:

Assistant Registrar

Department/School:

Registrar’s Office

Job Summary:

Reporting to the Associate Registrar, the Assistant Registrar is responsible for the performance of a variety of complex, timely, and technical tasks associated with the maintenance and updating of the College’s Student Information System. Essential duties and responsibilities include coordinating transfer credit evaluation, managing and maintaining physical and digital records, and providing support to the institution.

Minimum Qualifications:

Bachelor’s Degree and 3-5 years of directly relevant experience and progressive responsibility.

Essential Functions:

Coordinates the processing of transfer credit by:

• Evaluating transfer credit and supervising transfer credit posting

• Coordinating registration for traditional transfer students
• Processing permission to take courses at another college
• Evaluating transfer credit for current students
• Processing lifework credit
• Managing the incoming course evaluation requests through the Admission EAB tool.

Manages and maintains the physical and digital records of the Registrar’s Office by:

• Managing degree plans for adult programs
• Managing enrollment reporting to the Clearinghouse
• Ordering diplomas for graduates and overseeing the mailing of diplomas
• Overseeing the management of our archival records and warehouse facility

Provides support to the institution by:

• Collaborating with the Registrar Team to ensure accuracy and currency of tools used in degree tracking and transfer credit evaluating
• Researching innovation for work processes
• Consulting with Deans, Chairpersons, Directors, Admissions, and School of Professional Programs to ensure adequate and timely support to students
• Assisting with registration, freshmen and scheduling
• Assisting with ordering and distribution of regalia
• Assisting with management of transcript processing

Required Application Documents:

Resume, Cover Letter, & 3 Professional References

About the Department/School:

The Registrar’s Office is responsible for the accuracy, integrity, and security of the education records under the Family Educational Rights and Privacy Act (FERPA). Our mission is to provide timely and accurate information to students and faculty regarding these records and to support the instructional activities of the college.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

Administrative (Exempt)

Months per Year:

12

Work Schedule:

Monday – Friday 8:00am – 4:30pm

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist’s policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.