Assistant Event Coordinator

Job title:

Assistant Event Coordinator

Company

Marketing Consultancy Lab

Job description

Job Title: Assistant Event CoordinatorPosition Summary:
We are seeking a highly organized and energetic Assistant Event Coordinator to support our Event Coordinator in planning, organizing, and executing memorable events. The ideal candidate is detail-oriented, customer-focused, and able to handle multiple tasks in a fast-paced environment. This role involves working closely with vendors, clients, and team members to ensure the seamless operation of events, from conception to completion.Key Responsibilities:Event Planning Support:

• Assist the Event Coordinator in planning and organizing events, including meetings, conferences, weddings, corporate functions, and social gatherings.
• Collaborate in preparing event timelines, budgets, and checklists to keep the planning process on track.
• Conduct research on vendors, venues, and other event resources and assist in obtaining quotes and negotiating contracts.

On-Site Event Assistance:

• Support event setup, coordination, and breakdown on the day of events, ensuring all elements meet client expectations.
• Greet and assist guests, direct vendor load-in, and provide support with registration or guest check-in as needed.
• Address issues that may arise during events, providing quick solutions to maintain a positive experience.

Vendor and Client Communication:

• Act as a point of contact for vendors, providing details about event timelines, layout, and requirements.
• Coordinate meetings and communicate with clients to confirm event details, preferences, and special requests.
• Support communication flow between the Event Coordinator, vendors, and clients, ensuring all parties are informed and aligned.

Logistics and Administrative Duties:

• Organize and maintain event supplies, promotional materials, and inventory, replenishing stock as needed.
• Assist with administrative tasks such as data entry, invoicing, expense tracking, and creating event documentation.
• Prepare event-related materials, including name tags, seating charts, agendas, and schedules.

Post-Event Coordination:

• Participate in post-event evaluations, gathering feedback from clients and vendors.
• Assist in the creation of post-event reports and analysis to improve future events.

Qualifications:

• Excellent communication
• Organizational, and multitasking skills.
• Ability to remain calm under pressure and solve problems quickly.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint
• Knowledge of event management software is a plus.

Expected salary

$18.75 – 26 per hour

Location

Charlotte, NC

Job date

Wed, 06 Nov 2024 08:20:02 GMT

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