Assistant Director of Financial Aid

Position Details
Position Information

Posting Number	SP003635P
Position Title	Assistant Director of Financial Aid
Location	Moscow
Division/College	Enrollment Management
Department	Financial Aid
FLSA Status	Overtime Exempt
Employee Category	Exempt
Pay Range	$51,000 annually DOE
Type of Appointment	Fiscal Year
FTE	1
Full Time/Part Time	Full Time
Position Overview	This position is responsible for the supervision of financial aid packaging and works with the Director of Financial Aid to plan, implement and evaluate our strategic packaging plan in the Student Financial Aid office to ensure program integrity and delivery of services. Additionally, this position is responsible for daily coordination and supervision of daily processes as well as overseeing the awarding and disbursement of federal, state, and institutional student financial assistance funding. It is also responsible for creating and maintaining written policies and procedures used by financial aid counselors to award and disburse financial aid funds to students.
Unit Overview	The University of Idaho Strategic Enrollment Management Division (SEM) assists students academically and financially to pursue their educational goals. We believe that learning never stops. University of Idaho can help learners continue their education face to face, online, while in high school, as a next step from secondary school, or for professionals who wish to continue to advance their education. SEM departments include: Admissions Processing, Admissions Recruitment, Academic Advising, Academic Support Programs, Career Services, Enrollment Management, International Programs Office, Military Programs, Registrar, and Student Financial Aid Services. The Student Financial Aid Services team supports students’ learning objectives by helping them find ways to fund their education. We counsel students through the financial aid process and ensure compliance with aid regulations.
Funding	This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.	No
Internal Posting?

Position Responsibilities

Key Accountability	Manage financial aid packaging by:
Job Duties	Coordinating the review and processing of pre and post packaging reports; Training and coordinating the work of counseling staff to complete all of the pre and post packaging report; Ensuring the packaging strategy is fully implemented, trained and tracked for integrity to help us meet our enrollment goals.

Key Accountability

Manage financial aid packaging by:

Job Duties

Coordinating the review and processing of pre and post packaging reports;
Training and coordinating the work of counseling staff to complete all of the pre and post packaging report;
Ensuring the packaging strategy is fully implemented, trained and tracked for integrity to help us meet our enrollment goals.

Key Accountability	Provide current and technical expertise in student financial aid by:
Job Duties	Maintaining current knowledge of federal, state, and institutional regulations; Creating and maintaining policies and procedures involving office procedures and federal, state and institutional regulations; Presenting professional presentations to both internal and external groups regarding financial aid information; Managing the awarding, disbursement and reconciliation of federal, state and institutional financial aid funds to students using the Banner system; Assist with annual audits.

Key Accountability

Provide current and technical expertise in student financial aid by:

Job Duties

Maintaining current knowledge of federal, state, and institutional regulations;
Creating and maintaining policies and procedures involving office procedures and federal, state and institutional regulations;
Presenting professional presentations to both internal and external groups regarding financial aid information;
Managing the awarding, disbursement and reconciliation of federal, state and institutional financial aid funds to students using the Banner system;
Assist with annual audits.

Key Accountability	Maintain the compliance and integrity of programs by:
Job Duties	Bringing issues and solution options to the attention of the Director; Assuring all programs meet regulatory requirements; Participate in professional development through professional associations; Checking the work of others to assure quality and consistency; Assisting in the preparation of institutional, state and federal automated reports (including Title IV reports).

Key Accountability

Maintain the compliance and integrity of programs by:

Job Duties

Bringing issues and solution options to the attention of the Director;
Assuring all programs meet regulatory requirements;
Participate in professional development through professional associations;
Checking the work of others to assure quality and consistency;
Assisting in the preparation of institutional, state and federal automated reports (including Title IV reports).

Key Accountability	Coordinate reporting and compliance by:
Job Duties	Overseeing campus-based awarding, tracking and reporting. Regularly reviewing budgets throughout the year to ensure we meet our awarding targets. Develop strategies when we are not on point for spending within regulatory limits. Reporting the results at the end of the cycle. Ensuring office compliance with Title IV regulations with regular review of Department of Education regulatory updates. Supporting staff and office leadership in interpretation and implementation of regulatory updates.

Key Accountability

Coordinate reporting and compliance by:

Job Duties

Overseeing campus-based awarding, tracking and reporting. Regularly reviewing budgets throughout the year to ensure we meet our awarding targets. Develop strategies when we are not on point for spending within regulatory limits.
Reporting the results at the end of the cycle.
Ensuring office compliance with Title IV regulations with regular review of Department of Education regulatory updates.
Supporting staff and office leadership in interpretation and implementation of regulatory updates.

Key Accountability	Performing additional duties as needed and assigned to enhance the Student Financial Aid team by:
Job Duties	Representing the Director in their absence; Filling in for absent staff members; Development of office policies and procedures; Advising in the management of the office.

Key Accountability

Performing additional duties as needed and assigned to enhance the Student Financial Aid team by:

Job Duties

Representing the Director in their absence;
Filling in for absent staff members;
Development of office policies and procedures;
Advising in the management of the office.

Key Accountability	Work on teams throughout the University to promote, recruit, and retain students at the University of Idaho by:
Job Duties	Working with other student services areas; Assisting in the recruitment and retention of students.

Position Qualifications

Required Experience	2 years’ experience in student financial assistance at a professional level. Previous supervisory experience in a professional setting.
Required Education	Bachelor’s degree
Required Licensures, Certifications or other
Additional Preferred	Master’s degree. Experience in supervising full-time staff in a student financial aid office in higher education; Experience as a director, associate director, assistant director, or counselor/advisor in a student financial aid office in a large institution. Demonstrated strong organizational skills. Ability to communicate articulately; work cooperatively and harmoniously with staff and students; organize and supervise staff.
Physical Requirements
Working Conditions
Degree Requirement	Listed degree qualification is required at time of hire

Posting Information

Posting Date	10/10/2022
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants	This position is open until filled, however, applications received on or before October 26, 2022 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified. Applicants: Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position. For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers University of Idaho (uidaho.edu)
Applicant Resources	https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement	Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement	The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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Assistant Director of Financial Aid

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