Assistant Director of Federal Compliance

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany’s broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,900 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State’s capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The Assistant Director of Federal Compliance in the Office of Financial Aid oversees all aspects of federal compliance required for processing Title IV federal student aid, including federal verifications, resolution of C-codes, and timely return of Title IV funds. The individual is a subject matter expert for all aspects of financial aid, with a focus on compliance, Title IV funding, and packaging. The individual is responsible for supporting and administering all aspects of student financial aid programs and services and will provide financial counseling to students. The individual will also work with the Student Information Systems (PeopleSoft/Oracle), and companion systems that support the University with a focus on financial aid management, scholarships, and verification (Document imaging, CampusLogic/StudentForms, Scholarship Manager, NSLDS, COD, and other locally developed and commercial software tools, etc.). The successful candidate must also possess a thorough understanding of financial aid and be able to think independently and make autonomous decisions. The Assistant Director of Federal Compliance reports to the Associate Director. The individual in this position will directly supervise three Financial Aid Advisors and manage the verification team.

Primary Responsibilities: 

• Manage all aspects of federal compliance, including federal verifications, resolution of C-Codes, and timely return of Title IV funds.
• Gather necessary documents during annual compliance audit, or for a federal program review.
• Perform needs analysis and package all forms of financial aid in accordance with Federal, State, and institutional regulations and policies, including summer-based aid and aid for students abroad.
• Manage verification team
  • Ensure accuracy of verification reviews
• Supervise three SL-3, Financial Aid Advisors
• Complete all checklist reports and other assigned packaging-related reviews so that prospective students and families receive financial aid award notices when they need them.
• Serve as the primary liaison with Study Abroad.
• Represent the Office of Financial Aid at University events including Prospective Student Open Houses, Accepted Student Open Houses, Presidential Scholar Closer Look Days, SUNY Financial Aid Day, SUNY Night, and Orientation Resource Fairs.
• Manually package all of the fall only, spring only, 1 dissertation credit, 2nd bachelor, SAP (Satisfactory Academic Progress), Study abroad students, learning network students, and BA/MA students that are over 120 credits.

Requirements:

Minimum Qualifications: 

• Bachelor’s degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization.
• A minimum of five years of experience processing federal verifications.
• A minimum of one year of experience processing return of Title IV funds.
• Experience must include a demonstration of attention to detail and strong communication skills
• Experience with an integrated Student Information System for Higher Education
• Applicants must address their ability to present to groups both in person and virtually on topics related to Financial Aid such as: how to complete the FAFSA, meeting the gap, reading a Financial Aid award letter, how to apply for financial aid.
• Excellent organizational skills, detail-oriented, and ability to multi-task and manage priorities.
• Experience with Microsoft Office products including Microsoft Excel, Word and Powerpoint.
• Applicants must address their ability to work with a diverse population.

Preferred Qualifications:

• Master’s degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization.
• Experience processing R2T4 calculations during the summer term assuming the summer term contains modules.
• Experience reviewing and evaluating Degree Audits for progress and completion of academic degree programs and certificates
• Experience in any of the following systems: PeopleSoft, COD, Ellucian/CampusLogic, NSLDS, Slate, FAA Access, and EAB

Additional Information:

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

• You must be employed at the University at Albany campus.
• You must be in a State-funded UUP professional position (MC employees are not eligible).
• You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

For details concerning the University’s Promotion Policy for Professional Employees, please see HR Memorandum 88-4 .

Professional Rank and Salary Range: Senior Financial Aid Advisor, SL4

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=153659

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants – Login to your UAlbany Careers Account to check your completed application.

Closing date for receipt of applications: October 19, 2022