Assistant Director of Alumni Events, Penn State Alumni Association

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State Alumni Association is committed to fostering a diverse and inclusive membership, one where all identities, experiences, and backgrounds come together to create a strong and welcoming alumni community, representative of the Penn Staters it proudly serves.

The Alumni Association seeks a dynamic, caring, energetic, self-directed, and thoughtful team member for the role of Assistant Director of Alumni Events. This individual will work independently and/or collaboratively to plan and manage the execution of events and activities for in-person, virtual, and hybrid approaches. Such events and activities include, but are not limited to reunions, Homecoming, presidential receptions, athletic pep rallies and receptions, alumni networking events, educational and recognition events.

Responsibilities include developing and adhering to timelines and budgets, participate in department strategic planning, overseeing contract approvals, collaborating with other units or staff in planning or implementation, recruiting and managing volunteer committees, disseminating information, supervising onsite set-up and changes, and troubleshooting. The Assistant Director will also research, prepare and edit informational materials to be used in promotions and scripts, compile data collected from event evaluations, conduct post-event audits, and produce summary reports. This position may coordinate events held at the Hintz Family Alumni Center.

This role requires attention to detail and excellent communication skills. Prior logistical planning experience to include attendee registration, venue search, contract negotiations, food and beverage, audiovisual, room set ups, speaker management and housing blocks is required. Must be able to coordinate, direct and supervise the activities of volunteers or work teams. Weekend and evening work, as well as overnight travel is required.

TYPICAL EDUCATION & EXPERIENCE

Typically requires a Bachelor’s degree plus four years of work related experience, or an equivalent combination of education and experience. The ability to lift 30 lbs. with or without accommodation. Previous experience with Word, Excel, IBM Notes, and event registration and production tools is highly desirable. Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM) or Certified Special Events Professional (CSEP) designations encouraged or in process of working towards certification.  

The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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