Assistant Director, Employer Programs & Events

Department
 

Booth Career Services: Operations

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 54,000 accomplished alumni. – strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University’s core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas – the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

The Assistant Director, Employer Programs & Events is responsible for leading recruiting event activities to ensure the team meets the needs of employers, students and alumni. As a key member of the Operations team, the Assistant Director will collaborate with the Senior Director and colleagues within the Operations and Employer Relations teams to engage employers and make company events and networking opportunities accessible to students.

Responsibilities

• Provides operational direction and support for a robust schedule of Career Services programs and events for MBA students; coordinating and overseeing operational aspects of the campus recruiting program. The principal features of this program are numerous pre-recruiting events (e.g., employer information sessions and meet-n-greets).
• Coordinates virtual and in-person information sessions for students on behalf of employers. Events attract between 10 and 300 attendees. Works with the employer relations team to ensure a seamless recruiting experience for campus recruiters and students; ensures events are held in conjunction with Booth policies and guidelines.
• For in-person events, manages recruiting calendar, secures event space on campus, and sends event confirmations to employers; for virtual events, ensures students have access to all information necessary to attend events held online.  Advertises events to build student awareness.
• Uses sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service. Communicates last minute changes to companies and students. Tracks student no shows. Manages event schedule changes to maximize the number of students who have an opportunity to meet with company representatives and make efficient use of a company’s time.  Identifies patterns in student and employer behavior and flags for the team.
• Prepares employer materials (e.g., schedules, resumes) and student materials for meet-n-greet events. Maintains company contact information collected through employer check-in process. Monitors appropriate list servs and follow-though with students and employers in a timely manner.
• Leads multi-company recruiting events such as Corporate Networking Nights, Startup Networking Nights and Virtual Career Fairs.  Provides operational and logistical leadership for programs and events that require collaboration across campus departments.  Activities could include but are not limited to creating and distributing virtual event links, hosting and moderating online events, and facilitating breakout sessions; reserving space, audio visual, catering, transportation, calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer registrations and communications. Key planning- and execution-related responsibilities may range from conception and broad implementation of programs and events to more tactical and process-driven activities for both virtual and in-person events.
• Leads end-to-end project management for select employer relations events such as: Recruiters Conference, Industry Roundtables, and Second-Year Roundtables.  Includes budgeting, project management, convening teams, marketing, post-event debriefs.  Evaluates programs, projects, and process effectiveness and drive both individual and team continuous improvement efforts.
• Manages logistics for off-cycle recruiting events at both Harper Center and Gleacher Center.  Works with team members, facilities, and conference center staff to coordinate event details such as room reservations, catering, and other logistics.
• Develops budget and tracks event-related costs versus budget; flags deviations and recommends adjustments as necessary.  Manages relationships with facilities team, campus event venues, and and valet services; leads vendor negotiations; evaluates and monitors vendor performance.
• Cultivates new relationships with companies that do not have an existing formal relationship with the University.
• Identifies opportunities to increase the visibility of new companies and niche industries to job-seeking students. Identifies and supports the recruitment of employers and corporate representatives for career events. Assists in planning and managing event logistics.
• Educates employers about the University, students, and available recruiting services. Assists employers in developing effective recruiting strategies, setting goals and utilizing University services.
• Develops metrics for tracking progress against goals and reviews goals periodically with the internal team and recruiters. Enforces recruiting guidelines with employers and students. Administers in-house recruiting programs. Focuses on targets for both the number of opportunities and the number of interns.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• Experience working in event planning, recruiting, higher education and/or sales/business development.
• Experience and/or familiarity with MBA/business careers.

Technical Skills or Knowledge:

• Learn and comfortable with software tools and platforms, for example, Qualtrics, Cvent, Marketo.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).

Preferred Competencies

• Excellent project management, strong organizational and attention to detail skills.
• Thrive in a fast-paced, team-oriented environment, with frequent interruptions, that often demands multi-tasking.
• Track record of establishing positive client relationships, and creating a hospitable environment for both students and employers.
• Professional demeanor, including tact, good judgement and the ability to handle confidential information, and a customer service-oriented approach.
• Possess a self-motivated disposition, work independently and collaboratively, and think creatively.
• Identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Excellent written and verbal communication skills. 

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.