ARISE Administrator

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: 
J0324-0197

Job Title: 
ARISE Administrator

Job Type: 
Continuing Full Time

Department: 
Industry and Partnership Services

Job Category: 
Administrative

Number of Positions: 
1

Date Posted (dd/mm/yyyy): 
19/03/2024

Closing Date (dd/mm/yyyy): 
26/03/2024

Salary (with Salary Rate): 
57,652.00 – 62,961.00/Year

Employee Group: 
CUPE 2424

Salary Level: 
7PE

Hours Per Week: 
35

Date Position Available: 
01/04/2024

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

This position is associated with administrative duties in our new Advanced Research and Innovation in Smart Environment (ARISE) building. The incumbent has two primary responsibilities: (1) Coordination of ARISE partnerships and physical space (2) Administration of logistics for programs and events offered through IPS/OVPRI.

ARISE is a partnership engagement opportunity to support the building of external partnerships by, in part, providing physical space in the building, in conjunction with Carleton faculty. In keeping with our metrics for the Strategic Mandate Agreement with the Province we anticipate growing significantly industry investment in research on campus.

The ARISE Administrator will be part of the Associate Vice-President, Strategic Initiatives and Operations team. While the reporting is through the Director of IPS, the position is expected to liaise with the AVP and OVPRI on an ongoing basis. The incumbent is responsible for:
• Coordination of logistics for the buildings occupants including access to Carleton systems, access to space, keys and supporting functions (including wayfinding systems and on-screen technology).
• Administration of logistics for industry-oriented programs. For example, researchers and partners will conduct site visits, workshops and events on site.
• Assist with events related logistics. For example, work with conference services to secure space, setup, A/V, etc.

This is a position that often demands quick turnaround times and significant initiative and independence in carrying out project work. Attendance at evening events requires the incumbent to be flexible with working hours.

In addition, the incumbent must have excellent multicultural communication skills – both verbal and written. A solid background in coordinating multiple activities while ensuring quality of the highest standard.

Qualifications:

The incumbent must possess the following qualifications:
• Ability to work with the community
• Outstanding interpersonal and organizational skills with an emphasis on multicultural communication skills. Ability to prioritize tasks, meet deadlines and manage multiple projects simultaneously
• Detail oriented, resourceful, innovative, flexible, accessible
• Exceptional communication and problem solving skills
• Proven capacity to excel in an independent work environment
• Experience in working with various sectors of the University and community
• Basic knowledge of Microsoft Office, Adobe Suite
• Knowledge (or develop knowledge) of Carleton IT systems e.g. e-shop, booking portal, etc.
• Attendance at evening events requires the incumbent to be flexible with working hours.

Education and Experience:

The above is normally acquired through the completion of:
• Degree from an accredited university.
• Three or more years’ related administrative and event coordination experience.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

View complete position description

You must login first before attempting to apply for any postion.

Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.