Archivist

Yale Center for British Art – Archives

77466BR

University Job Title

Librarian, Archivist

Bargaining Unit

None – Not included in the union (Yale Union Group)

Compensation Grade

library

Compensation Grade Profile

Librarian (00)

Wage Ranges

Click here to see our Wage Ranges

Work Location

University Library System

Worksite Address

270 Crown Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Library, Museum/Curatorial

Total # of hours to be worked:

37.5

Position Focus:

The Yale Center for British Art (YCBA) seeks an experienced and collaborative archivist to facilitate access to and discovery of the holdings of the YCBA Archives. The Archives falls under the administrative umbrella of the Research division and is a professional repository dedicated to the histories of British art, Paul Mellon, and the Yale Center for British Art. The Archives serves as the official repository of the YCBA’s institutional records, including information on past YCBA exhibitions, publications, programs, and events, the museum’s art collections, and the initial construction of the building and its subsequent renovation projects. Holdings also include archival collections pertaining to artists, affiliated organizations, Paul Mellon, and individuals associated with the YCBA, past and present. Reporting to the Chief Archivist, the Archivist will identify priorities for processing and activating the Archives’ diverse collections and holdings. 

The Archivist will be responsible for the arrangement and description of archival collections in all formats according to national and departmental standards. This work will include developing and implementing processing plans, screening collections for potentially sensitive material, and creating DACS  -compliant finding aids and catalog records. The Archivist will engage in the expansion of the Archives’ online presence through a variety of digital initiatives, such as social media, website content enhancement, research guides, and digitization projects. The Archivist will be encouraged to explore creative opportunities to interpret and activate collections, such as exhibitions and publications.

The Archivist will work with the Chief Archivist on digitization activities, records management duties, and reference, research, and instruction services. The postholder will be expected to participate in department, museum, and library-wide planning and committee work. The postholder will have the opportunity to contribute to the advancement of the archival profession and/or professional scholarly knowledge relevant to the job. 

The Archivist may directly supervise staff, student assistants, and interns. The Archivist may be required to participate in disaster recovery efforts.

This position will be assigned a rank of Librarian 2 to Librarian 3. Librarian ranking information can be found at: http://bit.ly/YULRanksPromotions.

Essential Duties

1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.

Required Education and Experience

1. Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science. 2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html

Required Skill/Ability 1:

Minimum 2 years of professional demonstrated ability arranging and describing archival collections.

Required Skill/Ability 2:

Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. Demonstrated knowledge of archival and library management systems.

Required Skill/Ability 3:

Demonstrated ability to manage a variety of tasks and multiple priorities.

Required Skill/Ability 4:

Demonstrated ability providing public services for special collections.

Required Skill/Ability 5:

Demonstrated ability to work collaboratively, professionally and independently within a complex organization and with students, faculty and staff. Excellent oral and written communication skills.

Preferred Education, Experience and Skills:

Experience working with ArchivesSpace. Experience working in a museum archives.

Physical Requirements

Ability to lift archival boxes (approx. 40 lbs), climb ladders, and push heavy trucks on a frequent basis.

Weekend Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

equity@yale.edu

Note

Yale University is a tobacco-free campus