Animal Physical Therapy Administrative Assistant

Posting Details
Position Information

Classification Title	Temporary Hourly
Employment Category	Temporary
Is this an Hourly position?	Yes
Work Hours/Week	0-40
Overtime Eligible?	Yes
Position Location	Fort Collins, CO 80523
Does this position qualify for hybrid or remote work?	No
Description of Work Unit	At the VTH, we exist to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. The Orthopedic Medicine & Mobility Department’s mission is to provide clients with prevention, diagnostics, and non-surgical treatment options for their pets. We aim to improve quality of life for companion animals of all ages by restoring mobility, alleviating pain, and improving fitness. The Mobility/Physical Therapy section of this department provides clinical evaluations, treatments, and home plan for patients ranging from critical care inpatients to elite canine athletes while providing clinical education to students, interns, and residents.
Search Contact Email	sasha.foster@colostate.edu
Position Summary	The CSU Veterinary Teaching Hospital Physical Therapy Department is seeking an organized and detail-oriented administrative assistant ten hours per week. Duties include patient scheduling, emailing pre-appointment surveys, uploading surveys into the electronic medical record, sorting the email box, printing treatment plans, responding to some client phone calls and emails, and posting veterinary student physical therapy clinical rotation information. Task responsibilities may increase if completion of these basic tasks is exceptional. This position is for a candidate who enjoys the feeling of making a positive impact on the lives of humans and their pets, is adept at interfacing with technology, and is interested in working in the veterinary teaching hospital. Position will be required to work 2 hours/day, Monday – Friday, prefer mornings but can be flexible for a candidate who exceed expectations.
Position Minimum Qualifications	One year of administrative experience using electronic scheduling
Preferred Qualifications	N/A

Posting Details

Working Title	Animal Physical Therapy Administrative Assistant
Posting Number	202200792T
Department	Veterinary Teaching Hospital
Salary Range	$13.00/hour
Employee Benefits	Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit areas: https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf
Close Date	11/27/2022
Special Instructions to Applicants	To apply, please send application materials to Sasha Foster, sasha.foster@colostate.edu References will not be contacted without prior notification to applicant.
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715, titleix@colostate.edu . The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Diversity Statement	Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.

Essential Job Duties

Job Duty Category	Sort/Organize Email
Duty/Responsibility	The physical therapy department receives between 25 and 50 emails per day. The content of these emails’ ranges from scheduling to client questions, to internship questions, to meeting notifications. To optimize department efficiency, the email box is sorted into folders that produce tasks lists. The role of the administrative assistant is to sort the email box.
Percentage Of Time	30

Job Duty Category	Patient Scheduling
Duty/Responsibility	The physical therapy department treats 75 patients per week. Outpatient visits are self-scheduled through an on-line scheduler. These self-scheduled appointments must then be added to the electronic medical record (EMR) by the administrative assistant.
Percentage Of Time	30

Job Duty Category	Appointment Surveys
Duty/Responsibility	Once appointments are scheduled in the EMR, pre appointment surveys are emailed to clients. Once completed by the client, they are returned by email and must be uploaded to the EMR by the administrative assistant. At the completion of the appointments, a post appointment survey is emailed to the client. Once completed by the client, they are returned by email and must be uploaded to the Teams folder by the administrative assistant.
Percentage Of Time	25

Job Duty Category	Printing Treatment Plans
Duty/Responsibility	Each day, the physical therapy department sees approximately 12 outpatients. To optimize efficiency, the treatment plans for each patient is printed before the patients arrive. The administrative assistant is responsible for printing daily treatment plans.
Percentage Of Time	5

Job Duty Category	Client Communication
Duty/Responsibility	Most client communications are completed by the physical therapist and rehabilitation technicians, but a small number of communications to clients, primarily related to rescheduling, are completed by the administrative assistant.
Percentage Of Time	5

Job Duty Category	Student Rotation Information
Duty/Responsibility	Every two weeks, 4th years students rotate through the rehabilitation department. To optimize their learning experience, they are provided with rotation information the week before their rotation begins. This information is shared via email and Teams by the administrative assistant.
Percentage Of Time	5

References

Minimum References Required	2
Maximum References Required	2

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