Analyst in Billing and Collections in Special Projects

Position Summary:

 

UTHealth is looking for an entry level analyst to work in our billing and collections department.  Please note, this role is not a medical collections role.  It is truly an entry level accounting position.   

 

Are you an accounting analyst who can look at receivables and billing in a detailed way?  This role does not deal with medical billing, but rather focuses on working with general ledger accounts. Applicants with a more general accounting background are the ones we are looking for. In this job you will administer, bill, and track receivables. It will also develop metrics reports, and ensure all billing contractual requirements are met. You will be focused on sponsored projects – grant funded programs an research projects. You must have solid skills with Excel and ledger entries.  

 

This position will report to our University Center Tower location in the Medical Center of Houston, TX. It is a full time role and eligible for full benefits. UTHealth offers outstanding medical coverage options and participates in a pension plan administered by the State of Texas.  

 

 

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won’t want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as… 

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

 

 

Position Key Accountabilities:

1.    Establishes and maintains billing files, including initial review of billing and collection instructions to ensure compliance with contract requirements and timely processing of invoices.
2.    Processes monthly and quarterly billing, including reconciliation of automated billing invoices to revenue and unbilled AR entries.  Prepares detailed supporting documentation as required.
3.    Researches, analyzes, and resolves billing discrepancies between external customers.  Acts as a liaison between external customer and UTHealth departments.
4.    Develops monthly metric reporting of all assigned accounts and provides data on collection status, and presents results as required.
5.    Conducts audits of assigned projects with internal, UT System, State and/or Federal billing and receivable auditors.
6.    Prepares recommendations of doubtful or write-off accounts for recording monthly delinquent receivables.
7.    Prepares adjustment journal entries as appropriate. 
8.    Processes SPECIAL and SPIN billing, prepares detailed supporting documentation as required.
9.    Prepares weekly analyst list to update the changes in guarantee status.
10.    Reconciles AR Clearing Account.
11.    Provides support for UAR reporting.
12.    Performs other duties as assigned.

 

Minimum Education:

Associate’s degree in accounting, business, or finance; or relevant experience in lieu of education.

 

Minimum Experience:

Two (2) years of related experience.

 

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215