Admissions Recruitment Specialist – 126178

University of California, San Diego

_Current UC San Diego Health employees who apply by 10/27/2023 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

UCSD Layoff from Career Appointment: Apply by 10/24/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/3/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.

UCSD Skaggs School of Pharmacy and Pharmaceutical Sciences is growing in the diverse areas of professional educational programs, cutting-edge research, and pharmacy services. Research areas specific to this position posting are related to signal transduction pathways in cardiovascular disease. The school is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under general direction, the Director of Admissions and Admissions Strategic Planning independently review and/or evaluate, domestic and international applications for the Pharmacy Doctorate program. Uses professional judgment and a comprehensive knowledge of educational processes, including acceptance of transfer coursework from domestic institutions and international educational systems, in determining whether applicants meet requirements for admission. Represents UCSD and the University of California among many constituencies, often times conveying complicated and/or sensitive information. Serves as a resource to the staff in Admissions and the campus community for issues related to admission to the University. Performs other duties as assigned.

Applies skills as a seasoned, experienced recruitment and / or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach / recruitment and / or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements / modifications to the program.

  • Seven years of related experience, education/training, OR an Bachelor’s degree in related area plus three years of related experience/training.

  • Thorough knowledge and experience working with a diverse student population. Demonstrated ability to interact effectively with a diverse group of prospective students and families, counselors, administrators, the general public and campus community including multicultural and non-traditional populations.

  • Ability to interpret and communicate University policies and procedures to prospective students and the public.. Ability to interpret broadly written faculty guidelines and use independent judgment in making admission decisions. Aptitude to remain abreast of changes to policy, procedures and adjust to changes as required.

  • Ability to conduct professional presentations before small and large groups, representing the University and the Office of Admissions.

  • Strong verbal and written communication skills. Ability to be an active listener and provide excellent constituent/customer service in all interactions – in person, on the phone and electronically, demonstrating professionalism at all times.

  • Ability to develop recruitment programs, and design effective materials. Ability to independently organize and implement informational programs for students and parents, counselors, community-based organizations, and the general public.

  • Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.

  • Ability to assess workload, organize and prioritize work to meet multiple deadlines with efficiency and accuracy in a fast paced environment with changing demands and minimal supervision.

  • Demonstrated analytical, critical thinking and problem solving skills. Accurate computational skills and ability to interpret and implement policies and procedures when resolving issues.

  • Capacity to be precise and pay close attention to detail including the ability to independently review records and develop itineraries, schedules and plan recruitment activities and programs.

  • Demonstrated ability to conduct independent and unsupervised individual evaluations and assessments (domestic and international), and provide admissions counseling for prospective students, admitted and denied applicants, current UC San Diego undergraduates, high school and community college counselors, college advisors and directors of advising, military recruiters and others.

  • Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools. Familiarity with educational trends, common and best practices at post secondary higher education institutions across the nation.

  • Ability to maintain confidentiality, discretion and exercise good judgment in handling sensitive and confidential matters.

  • Detailed knowledge of complex and broadly written guidelines governing evaluation, admission and deferral of freshman and transfer applicants, both domestic and international.

  • Demonstrated ability to interpret broadly written guidelines and use independent judgment in making admission decisions.

  • Knowledge of admission-related technology including CRM (Customer Relationship Management) systems. Efficiency in utilizing technology and data to effectively execute the responsibilities of an Admissions Officer, from outreach and recruitment to application review, evaluation and yield.

  • Strong experience in implementing programs and workshops with high schools and community colleges for recruitment and yield purposes.

  • Familiarity in the use of a personal computer including the use of the Microsoft Office Suite (Work, Excel, PowerPoint). Knowledge of email systems as a primary form of communication; accomplished skill at navigating the internet for information retrieval.

  • Knowledge of University policies, procedures, and practices relating to Admissions, Registrar, Academic Department and College functions. Knowledge about other campus department functions.

  • Ability to research, analyze and interpret documents from international educational systems, including transcripts, grading systems and curricula. Ability to recognize inconsistencies in academic records including duplication of course content, repetition and falsification

  • Employment is subject to a criminal background check.

  • Must be able to work various hours and locations based on business needs.

  • Must be able to travel domestically and internationally.

  • Must have a valid CA driver’s license and acceptable driving record.

  • Must be able to obtain and maintain a valid passport.

  • Position is a mandated reporter under the Child Abuse and Neglect.

Pay Transparency Act

Annual Full Pay Range: $48,900 – $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 – $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational – or “bench-to-bedside” – research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

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