Admissions Officer

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Student Management, Level A

Job Title
Admissions Officer

Department
Admissions & Recruitment Teacher Education Office Faculty of Education

Compensation Range
$4,688.67 – $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
November 22, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Nov 21, 2022

In accordance with UBC’s equity plan, and pursuant to Section 42 of the BC Human Rights Code, preference will be given to applicants who identify as Indigenous. Indigenous applicants are requested to self-identify in their application.

Job Description Summary
Under the direction of the Manager, Admissions & Recruitment, this position is a member of the admissions team in the Teacher Education Office, Faculty of Education. Responsible for planning and coordinating the admissions activities. Primarily responsible to coordinate, administer and facilitate admissions for domestic and international students for the BEd program (Secondary option), including advising and recruitment of prospective candidates. Resolves general cases with respect to all admissions functions. Responsible for evaluating and adjudicating candidates for admission to the Secondary BEd program, Teacher Updating Program, and Education Diploma programs; interpreting admissions criteria; evaluating a range of transcripts and supporting documentation, both domestic and international; providing consultation and information regarding admissions procedures and criteria; researching and preparing reports; interpreting and applying admission policies from within and outside the University; acting as liaison within and outside the Faculty; assisting with planning, development and modifications of admission processes; shared responsibility for preparation of written and web-based material related to all admissions and pre-admission advising.
Organizational Status

Reports to the Manager, Admissions & Recruitment in the Teacher Education Office. Regular interaction with the Associate Dean, Teacher Education, Director, TEO, as well as Program Advisors, Department Heads, UBC Enrolment Services, other campus offices, and the Ministry of Education Teacher Certification Branch. Represents the Faculty of Education at applicable conferences, seminars, workshops and student orientations. Provides work direction to clerical admissions staff.
Work Performed

Admissions & Advising (80%)

• Primarily responsible to coordinate, administer, and facilitate admissions for domestic and international candidates for the undergraduate BEd program.

• Responsible for advising prospective Indigenous teachers and working in conjunction with UBC Indigenous Education and NITEP on pathways into teacher education.

• Evaluates transcripts and supporting documents from Canadian and international institutions to determine credits and standing. Consults with Faculty and departmental representatives concerning admissions criteria. Informs candidates accordingly regarding the status of their application and provides advice on alternatives available to meet admission criteria.

• Performs comprehensive interpretation and application of admission policies, including those of the University, Colleges, the Faculty, the Ministry of Education Teacher Certification Branch and other national institutions.

• Makes decisions on approval or rejection of candidate admission while ensuring that candidates not only meet University established requirements, but also the requirements for certification by the BC Ministry of Education Teacher Certification Branch.

• Provides pre- and post-admission advising for applicants and newly admitted students.

• Resolves general and complex cases with respect to all admissions functions. Consults with Manager, Admissions & Recruitment in regard to problematic cases if necessary.

• Provides input when requested as to transfer credit assessment.

• Shared responsibility to evaluate effectiveness of online admissions process, identify problems/concerns and problem solve with Enrolment Services. Plans, develops and improves the admissions functions for BEd program.

• Acts as a resource person for the University, the Faculty and other agencies, including the Ministry of Education Teacher Certification Branch and the public by providing information on admission procedures and criteria for BEd program options.

• Acts as an Admissions liaison for the Faculty with other Faculties on campus.

• Engages in reflection on implications of admissions policies and procedures with the admissions team. Notes trends in admissions and frames researchable questions. Collects data, analyses and reports on research questions. A major focus is increasing enrolment for underrepresented groups.

• Additional responsibilities as assigned by Manager, Admissions & Recruitment, Associate Dean or Director.

• Performs other admissions related tasks as required.
   

Recruitment (20%)
Plans collaboratively and takes part in recruiting sessions with potential applicants to the teacher education program.

Works in collaboration with the academic departments to make recommendations to Associate Dean, Teacher Education regarding changes in admissions policies.

Shared responsibility to revise and edit admission materials, assign work to admissions clerical staff.
Consequence of Error/Judgement
Failure to effectively manage the education admissions applications and deliver admissions decisions in accordance with established policy, regulations and criteria would significantly damage the credibility of the Teacher Education Program, the Faculty of Education and the University.
Adjudicates undergraduate candidates for admission based on interpretation of established University policy and the certification requirements of the Ministry of Education Teacher Regulation Branch. Acts as initial contact regarding appeals for admission. Participates in the development of Admission policy for BEd undergraduate candidates.
Supervision Received
Works collaboratively and also independently in assigned areas of responsibility under the direction of the Manager of Admissions and Recruitment. Work is reviewed for quality and interpretation of admission criteria and overall effectiveness of admission decisions.
Supervision Given
Provides guidance on admissions services provided by clerical support staff.
Preferred Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years of related experience or the equivalent combination of education and experience. Related experience in a student services or admissions setting preferred. Proven advising experience and familiarity with advising Indigenous students especially. Experience with credential assessment methodology and educational systems necessary and experience with international credential assessment and educational systems preferred. Knowledge of university and departmental admissions policies and procedures preferred. Computer experience required. Effective oral and written communication, interpersonal skills, and organizational and time management skills. Ability to exercise tact, discretion and judgement. Ability to be thorough, accurate and have a high level of attention to detail. Ability to prioritize and meet deadlines. Ability to work both independently and within a team environment. Knowledge of UBC systems (SISC and other admissions systems) an asset. Knowledge/experience of British Columbia K-12 curriculum preferred.