Admissions and Records Assistant 4 – Elko, NV

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.

  • Final applications must be submitted prior to the close of the recruitment.

  • Once a recruitment has closed, applications will no longer be accepted.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at hr-employment@gbcnv.edu .

Job Description

Great Basin College is recruiting for an Admissions and Records Assistant 4 for Admissions and Records department in Elko, NV.

This position is the Dual Enrollment processor and liaison between high school administrators in the State of Nevada counties within GBC’s service area and Great Basin College Dual Enrollment program. This position will aid students, staff, and the general public. This position supervises and manages the operations of the Admissions & Records Office which requires someone with a great deal of specialized knowledge in the realm of NSHE and institutional policy. The Admission and Records Assistant is point position for contact with all our many centers and satellites and is knowledgeable of course descriptions, academic catalog information, semester class schedules, prerequisites for sources and graduation requirements.

This role will supervise an Admissions and Records Assistant II and an Administrative Assistant III, student workers, and sometimes part-time employees, and coordination with staff members of all other GBC departments (Financial Aid, Controller’s Office, SIS Operations, academic departments, etc.) within Student Services on projects. In addition, the Admission and Records Assistant oversees all aspects of student graduation including every portion of the commencement ceremony.

Required Qualifications

• Graduation from high school or equivalent education and four (4) years of increasingly responsible and varied experience in multiple areas such as foreign transcript evaluation, admission of international students, data entry of new class data, preparation of the master class schedule, review of computer input and output, determination of eligibility for admission and graduation, and scheduling classroom and instructional space OR

• One (1) year of experience as an Admissions & Records Assistant III in Nevada State service; OR

• An equivalent combination of education and experience.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29 (Entry, Step 01 $19.32/hr. – Step 05 $22.83/hr.)

To view the classified compensation schedules, please visit: Classified Compensation

Select Salary schedule, PP01. In classified service, salary is in Grade and Step. The Grade is determined when the position was created. The Step is determined based on the Nevada Administrative Code. 

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits

About Great Basin College

Great Basin Collège wants to be your choice for higher education. GBC offers associate and baccalaureate level instruction in career and technical education and academic areas. About 4,000 students are enrolled annually online from across the country and on campuses and centers across 86,500 square miles, two time zones, and ten of Nevada’s largest counties. We border Arizona, Oregon, Idaho, Utah, and California. GBC provides a “private college” experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures.  It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills.  Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace.

For more information visit GBC 

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Attach the following attachment(s) to the resume/CV section of your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.  Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc)

Veteran Bonus Points – (optional) To receive bonus points for being a veteran, widow or widower of a veteran, or a disabled veteran, proof must be submitted on your application. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, widow’s documentation, etc.).

Training and Experience Exam

This recruitment requires an exam. You will be asked to answer the below questions at the time you apply. It is essential that responses to the questions include extensively detailed information with timeframes regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.

1) Describe your experience, including number of years, serving as liaison between students, admissions & records staff, faculty and administration.  

2) Explain your relevant experience providing direct supervision to support staff including work assignment and review, hiring and selection, discipline, and performance evaluation.      

3) Explain your relevant experience managing and updating complex records such as class schedule data, student information, and course updates on applicable software such as PeopleSoft, SIS and/or Ad Astra.

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements.

Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.