Administrator – Marketing and Events Team (Fixed-term)

University of Nottingham


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Humanities
Location:  University Park
Salary: 

£23,256 to £26,071
per annum (pro-rata if applicable) depending on skills and experience. Salary progression beyond this scale is subject to performance.
Closing Date:  Wednesday 01 November 2023
Reference:  ARTS475323

The School of Humanities administration team provides high quality support to academic staff, postgraduate research students and the wider School. We are seeking a proactive and self-motivated team member to join our Marketing and Events team who is as committed to the smooth and efficient running of the School as we are.

Your role will include:

  • Working across all online media to promote the School.
  • Assist in organising events and field trip work, including booking venues, rooms, accommodation, transport and catering.
  • Monitoring event budgets and ensuring post event finance is accurately reconciled.
  • Working collaboratively with other teams in the School Management and Research Office (SMRO) and supporting senior management within the School.

You will have:

  • A flexible and proactive approach to resolving problems and answering queries quickly and effectively.
  • Excellent problem-solving skills, the ability to remain calm under pressure and to prioritise workload in response to differing needs and deadlines.
  • Experience of dealing with Marketing and Events and excellent communication and organisational skills.
  • Relevant experience of finance systems and working within budgets.
  • Demonstrable evidence of computing skills including Microsoft Office (especially Word, Excel, PowerPoint, SharePoint, Teams and OneDrive).
  • Excellent customer service skills and be an enthusiastic team player. 
  • GCSE Maths and English grade C or above (or equivalent) and relevant experience in an office/administrative environment or considerable relevant administrative experience in a related role(s) at a level that has required minimum supervision.

What we can offer you:

  • A friendly, inclusive and supportive environment.
  • Hybrid working with the option of some time spent working on campus and some from home.  
  • Flexibility in working hours alongside our operational requirements.  
  • Generous holiday entitlement of 26 days (pro-rata) plus standard bank holidays and five University closure days.
  • A benefits package including contributory pension scheme and the opportunity to take advantage of salary sacrifice options enabling you to save money on childcare, shopping, and other services.
  • A successful reward scheme to recognise excellent contribution.
  • Opportunities for staff development through the provision of training, continued support and options for career progression.

Shortlisting is anonymous: we cannot see any personal data or the ‘Additional Information’ section in your application until shortlisting is completed. Shortlisting is by criteria-based questions, rather than a CV or letter.

This post will be offered on a fixed-term, full-time contract (36.25 hours per week), commencing 8 January 2024 until 31 July 2024. Job share arrangements may be considered.

Please know we cannot accept applications from current registered students within the School of Humanities because of the potential access to sensitive and confidential information.

Informal enquiries may be addressed to Vicki Morris, Marketing and Events Senior Administrator, email: [email protected]; please note that applications sent directly to this email address will not be accepted.

Our University is a supportive, inclusive, caring and positive community. We warmly welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. We welcome applications from UK, Europe and from across the globe. For more information on the support we offer our international colleagues, see our Moving to Nottingham pages.

This position does not fulfil the UK Visas & Immigration sponsorship criteria for Skilled Worker, therefore we can only accept applications from candidates who already have the right to work in UK.

Further details:

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