Administrator- Lymington

Brockenhurst College

We have an exciting opportunity for an Administrator to join our team on a part-time, permanent basis (annualised hours) based at Lymington Adult Skills Centre. In return, you will receive a competitive salary of £21,109 per annum, pro rata.

Working hours: 573 annualised Hours.  Mainly term time and includes evening work. Wednesday and Thursday morning, Thursday evening and all-day Friday.

Organisation

Brockenhurst College

Curriculum/Support Area

Adult Learning

Employment Basis

Annualised Hours

Contracted working hours

573 per annum

Location

Lymington Adult Skills Centre

Salary

£21,109 per annum, pro rata

About the role:

As an Administrator, you will provide administrative support for the Lymington Adult Learning and Skills Centre.

You may be required to support and work at other locations.

Responsibilities as our Administrator will include:

  • The provision of administrative support to ensure the efficient running of Adult Learning and Skills (ALS) leisure courses
  • Answering enquires about courses, advising suitability and availability of places.  Where appropriate, referring the enquiry to another Centre or to the College
  • Taking enrolments and payments from students in person or over the telephone via PDQ machine or cash.  Accurately recording the transactions and cashing up at the end of each day
  • Ensuring the provision of courteous assistance to students, staff and visitors, whether by telephone or in person
  • Assisting with the requisitioning of stationery and other equipment, ensuring that adequate stocks are held
  • Undertaking general office duties, including filing and providing a photocopying service for Centre tutors and students
  • Updating and inputting students on ALS leisure courses on to the EBS database
  • Checking registers are completed and up to date, collecting schemes of work and learning aims from tutors
  • Maintenance of student, staff and financial records, including collection and preparation of data for statistical purposes
  • Replying to enquiries for prospectus and general course enquiries, by email and over the counter
  • Attending and assisting at training events and staff meetings as required
  • Undertaking any other such duties, commensurate with the grade of the post, that may be allocated from time to time

As our Administrator you’llideally have:

  • Experience interacting with the general public and assisting a range of different people with diverse needs
  • GCSEs in English and Maths (or equivalent)
  • Competent computer skills – able to use Word, Excel, Outlook and the Internet for information retrieval
  • Able to demonstrate customer care skills
  • Ability to work well as part of a team
  • Ability to build a rapport with customers of all kinds
  • Friendly and welcoming manner
  • Excellent interpersonal & communication skills
  • Able to work under pressure and prioritise appropriately without supervision
  • Flexibility to cover the centre office during the daytime and evenings at times due to additional workshops or sickness/holiday cover

Benefits:

  • 25 days leave plus bank holidays (pro rata for part time staff)
  • An option to purchase further leave through our Annual Leave Purchase Scheme
  • Access to our Employee Assistance Programme provided externally to the College. This is a completely confidential service and is free to all members of staff at the College.
  • On-site Nursery offers childcare at superb rates in and outside of term time
  • Enrolment into the Local Government Pension Scheme
  • Free eye care vouchers
  • Free secure onsite parking
  • Access to a range of discounts including shopping, travel and healthcare
  • Access to onsite Gym, Tennis/Badminton courts, Football pitches (indoor & out)
  • Weekly staff football

If you feel you are the right candidate for this Administrator role, then please click ‘apply’ now! We’d love to hear from you!

Closing Date: Wednesday 1st November 2023

The College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff to share this commitment. The successful applicant will be required to undertake appropriate safeguarding checks which includes an enhanced DBS check as well as providing proof of right to work in the UK.

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