Administrator (Biosciences – Emery Station Operations Center)

Berkeley Lab’s Biosciences Area is looking for a highly motivated, well-organized, and technically proficient Administrator to lead and coordinate a wide range of administrative support services for researchers and operations staff at the Emery Station Operations Center (ESOC). Reporting to the Operations Center Business Manager, you will be responsible for serving as the main point of contact for all operational, administrative, and/or programmatic issues including large scientific programs such as the Joint BioEnergy Institute (JBEI ) and Agile BioFoundry (ABF ).

 

What You Will Do: 

• Serve as a point of contact for operational, administrative and/or programmatic issues.
• Serve as Travel, Timekeeping, and Procurement specialist providing regular training updates and creating desk guides for processes.
• Coordinate and manage all aspects of the JBEI partner subcontract agreements, including analyzing monthly reporting, monitoring of funding balances, distribution of funds, and confirming invoice details with respective personnel.
• Collaborate with operational, business, and administrative staff to design and create templates, forms, websites, and other forms of media.
• Assist scientific staff with coordination of proposal materials, interfacing with Budget personnel as needed.
• Collaborate with administrative leadership on special projects, presentations, and ad hoc reports.
• Assess, prioritize, track, and determine appropriate action on various requests and inquiries ensuring timely completion.
• Provide a high level of customer service to all levels of personnel both internal and external to the organization representing the Biosciences Area Operations Center.

 

What is Required:

• A minimum of 2 years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in a research, academic, or large/complex organization.
• Experience using a variety of cloud-based software platforms and applications including MS Office Suite, Google Applications Suite, Adobe Acrobat, and advanced skills with web conference platforms.
• Experience with planning, reporting, and coordination of large activities.
• Demonstrated organizational skills including experience handling multiple tasks concurrently to meet workload demands and deadlines.
• Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.
• Demonstrated oral and written communication skills including experience compiling information on complex subjects and producing professional high-quality, error-free documents, reports, and presentations.

 

What We Prefer:

• A Bachelor’s Degree in a related field.
• Knowledge of Berkeley Lab’s procurement and travel policies.
• Knowledge of Biosciences Area, Berkeley Lab, University of California (UC), and Department of Energy (DOE) policies, procedures, and practices.

 

Notes:

• For full consideration, please apply with a resume by October 21, 2022
• This is a full time, exempt from overtime pay (monthly paid), career appointment.
• Salary is commensurate with experience.
• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• This position is eligible for a hybrid work schedule – a combination of teleworking and performing work on site at the Emery Station Operations Center — 5885 Hollis Street Emeryville, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab.
• This position is not eligible for visa sponsorship.

 

Learn About Us:

 

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

 

Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here .

 

Based on University of California Policy – SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof that vaccination requirements have been met or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.

 

Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments.

 

Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab’s mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

 

Equal Opportunity and IDEA Information Links:

Know your rights, click here for the supplement: “Equal Employment Opportunity is the Law” and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.