Administrative Support Specialist

October 11, 2024

University of North Carolina at Charlotte


Position Information
General Information

Vacancy Open to All Candidates
Employment Type Permanent – Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 001803
NC Salary Grade Equivalency GN06
Classification Title Administrative Support Specialist – Journey
Working Title Administrative Support Specialist
Salary Range $36,121 – $39,000
Anticipate Hiring Range $36,121 – $39,000
FLSA Status Non Exempt
Division Academic Affairs
Department Coll of Computing&Informatics (Col)
Work Unit Software & Information Systems
Work Schedule 8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position This position provides Student Services Support to the department and college, and is the primary support for the department’s Office Manager and Undergraduate Coordinator.
Minimum Education/Experience Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
  • Processes employment paperwork for Graduate Teaching Assistants, Research Assistants and Undergraduate Students.
  • Assists students with questions regarding their payroll and employment contracts
  • Assists faculty members with clerical needs.
  • Establishes and maintains accurate files on undergraduate and graduate students
  • Generates reports, and constructs/types letters and memos.
  • Provides support to the Undergraduate Coordinator and Departmental Administrator.
Other Work Responsibilities
  • Assists the department in course scheduling and instructor assignment for SIS and the Integrated Critical Core Center as requested.
  • Other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Bachelor’s Degree
  • Three years of office/clerical experience, preferably in a higher education environment working with students and faculty.
  • Advanced Microsoft Excel experience preferred.
  • Experience with student support functions and Student/Financial modules in Banner is a plus.
  • Ability to learn a wide variety of campus systems, such as eGA, epafs, Hire-A Niner, NInerTalent, course scheduler, etc.
Necessary Licenses or Certifications
Work Location Woodward Hall
Posting date 09/24/2022
Closing date 10/12/2022
Proposed Hire Date 10/24/2022
Contact Information
Special Notes to Applicants UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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