Administrative Support Coordinator

The University of Pittsburgh’s Department of Teaching, Learning, and Leading is seeking a Program Assistant to support the Tri-State Area Study Council and The Forum for Western Pennsylvania Superintendents. The assistant will be responsible for a wide range of tasks associated with the administration of the organization.The primary responsibility of the program assistant will be to work routinely with the Director(s) to implement program objectives and relieve them of operational details as needed. The incumbent will interact regularly with regional educational partners to promote effective collaborative relationships that advance the goals of Tri-State, The Forum, and the School of Education.

Duties will include serving as the regular point of contact for Tri-State and The Forum, maintaining membership databases, newsletter, and periodical editing and distribution, and in-person and virtual conference and workshop coordination. The candidate should be self-motivated, a quick learner, and able to employ a high level of independent judgment and initiative. The position requires an adaptive, flexible, energetic, and creative individual with a high degree of professionalism, excellent written and oral communication skills, and the ability to work independently and cooperatively as a part of a team. Attention to detail and advanced computer skills are required; experience working with Microsoft Office, Google productivity applications, and publishing software is preferred. An understanding of the university’s policies and procedures and generally accepted principles is desirable. Experience monitoring expenditures and budgets will also be expected. 

A qualified applicant should have a bachelor’s degree or equivalent work experience managing a program, professional organization, and office. Exceptional interpersonal and communication skills and the ability to write effectively are essential. The applicant should also possess integrity, a professional demeanor, and flexibility working in the campus environment and while representing the organization and university at off campus events. The incumbent must be culturally sensitive, aware, and comfortable interacting with individuals from diverse backgrounds.

 The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Assignment Category: Full-time regular
Job Classification: Staff.Administrator.II Non-Exempt
Campus: Pittsburgh
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 1-2 years experience
Work Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable