Administrative Support Assistant, #WSWR-2023-HI02

Agency

USDA APHIS Wildlife Services

Location

Honolulu, HI

Job Category

Full time Positions

Salary

$46,358-$60,260

Start Date

01/01/2023

Last Date to Apply

11/18/2022

Description

The incumbent will serve as an Administrative Support Assistant in the Hawaii State Office of the Wildlife Services (WS) Program. Provides support to the State Director, Assistant State Director, Supervisory Wildlife Biologists and other members of Hawaii staff.

Provides a variety of administrative support such as:

Receives and inventories purchases and deliveries. Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.

Assists in procuring larger amounts of supplies, equipment, and services and maintains program inventory.

Prepares OF-1164 for the program.

Assists with recruitment by initiating SF-52s, Requests for Personnel Actions, required for the office/program unit in accordance with established procedures, ensuring the appropriate documents are prepared and forwarded to the appropriate Human Resources office. Utilizes current systems (i.e., National Finance Center [NFC], eTracker) to process actions and reports for pay. Maintains employee performance documents for the office/program unit. Processes awards, maintains awards database, and ensures proper routing of awards for the office/program unit. Assists supervisory staff in onboarding new employees (i.e., signing forms, providing tours and overview, etc.) and out-processing employees who are departing the Program (i.e., AD-3001, exit interviews).

Prepares and submits the necessary vehicle reports/information to include fleet management credit card (i.e., WEX) transactions, mileage and service logs, and quarterly and monthly reports, and enters related data in fleet management (i.e., FedFMS) and/or other appropriate systems.

Performs other related administrative duties as assigned.

Qualifications

GS-6: Specialized Experience:

Applicants must have 1 year of general work experience at the GS-5 level of specialized experience performing the duties of the position that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

• Experience in Human Resources software, such as: National Finance Center (NFC), eTracker, USA Staffing

• Experience with logistics, shipping and receiving

• Experience in Microsoft Excel, Microsoft Word, and Microsoft Outlook.

• Experience in maintaining and developing a filing system.

• Experience with Time and Attendance (T&A) processing.

GS-7: Specialized Experience:

Applicants must have 1 year of general work experience at the GS-6 level of specialized experience performing the duties of the position that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
• Experience in basic financial tracking/budget support, purchasing, and supply management,

• Experience in human resource administration, travel, grants and agreements, paycheck and Time and Attendance

• Experience with scheduling of resources, maintaining tracking logs, correspondence, managing administrative suspense items and transaction records, data processing, record keeping, mail, and files management.

TRANSCRIPTS are required if:

You are qualifying for the position based on education.
You are qualifying for this position based on a combination of experience and education.
This education must have been successfully completed and obtained from an accredited school,
college, or university

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-06 GRADE LEVEL:

Applicants may have combinations of successfully completed education and specialized experience
to meet total qualification requirements. The total percentages must equal at least 100 percent to
qualify for that grade level. To learn more about combining education and experience for this
series, click the following: Combining Education and Experience for Clerical and Administrative
Support Positions
Experience refers to paid and unpaid experience, including volunteer work done through National
Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional,
philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical
competencies and can provide valuable training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience, including volunteer experience.

REQUIRED DOCUMENTS:
• Resume (include days/months/years worked, work schedule, and grade level if federal)
1) Personal information such as name, address, contact information
2) Education
3) Detailed work experience related to this position as described in the announcement including
 Work schedule
 Hours worked per week
 Dates of employment
 Title, series, grade (if applicable)
 All supervisors’ phone numbers and if they may be contacted
4) Other qualifications, such as transcripts (if qualifying on education)
• Transcripts (if qualifying on education)
• DD-214 (Member 4 copy), if applicable for Veteran’s Preference
• VA letter required if claiming disabled Veteran’s Preference
• Current active-duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.

HOW TO APPLY:
• Additional materials not listed above (i.e. position descriptions, training certificates, etc.) may not be considered.
• Applicants who do not submit the required items listed above may not be considered.
• Applications with all supporting documents must be submitted to the contact office and must be RECEIVED by the CLOSING DATE of this announcement.
• Reference the job announcement number noted above in the resume or the email.
• Interested individuals should send a resume, transcripts, veteran documentation (if applicable) to the address listed here:

CONTACT OFFICE:

Shari Tada, Administrative Support Assistant
USDA Wildlife Services
3375 Koapaka St Suite H-420
Honolulu, HI 96819
[email protected]

Contact Person

Shari Tada

Contact eMail

[email protected]

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