Administrative Support Assistant 4 (Events and Program Coordinator)

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University School of Electrical Engineering and Computer Science (EECS) is seeking an Events and Program Coordinator responsible for planning, promoting, and implementing School of EECS events and programs. Duties include, but are not limited to:

• Coordinate and attend EECS Alumni board meetings, tailgates, and other Alumni-sponsored events. 

• Coordinate and manage EECS summer camps and Girls Who Code meetings including risk management requirements, following Penn State guidelines, monitoring and submitting criminal background checks, advertising the camps and handling registrations, and camp follow-up. 

• Handle the design, planning, negotiation, and facilitation of EECS events, including organizing EECS Graduation Receptions, assisting with setup of EECS Day, assisting with setup of IPAC, and other events as necessary. These events include but are not limited to receptions, retreats, dinners, networking events, executive and council meetings, camps, attending and monitoring activities, handling issues, etc.

• Serve as the liaison between the EECS alumni board and the School of EECS to achieve specified goals developed between the two entities. In conjunction with the Alumni Society this position also recruits, pairs, and facilitates matching of Mentor and Mentee relationships. Performs support staff duties as directed.

• Represent EECS at Grace Hopper Conference, maintain membership, and assist with student conference registrations. 

• Provide office coverage and back up to the Director’s Administrative Coordinator and provides staff support as needed. 

This position typically requires a High School Diploma or higher plus 3 years of related experience, or an equivalent combination of education and experience. Successful candidates must be highly motivated and exhibit a high degree of customer service and initiative. Excellent organizational, communication, and interpersonal skills are required. Attention to detail and good judgement are vital requirements, as well as the ability to work within a team environment, manage multiple priorities, and demonstrate a genuine appreciation in working with diverse audiences. 

Applications will be reviewed on an ongoing basis until this position is filled.

The following background checks must be successfully completed for this position:  

This position will require successful completion of standard background checks.   

The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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