Administrative Support Assistant 3 – Center for Global Studies (83.3% FTE)

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Center for Global Studies  (CGS) in the College of the Liberal Arts  is seeking an Administrative Support Assistant 3. 

This is a Full-Time Equivalency (FTE) position, which will be off primarily in June and July with full Penn State benefits included (more information below).

The goal of the CGS is to support research, teaching, and programming that will advance Penn State’s expertise in global studies and international perspectives. The CGS will also foster global citizenship and cross-cultural awareness through support of language instruction at the University Park campus. In 2022, the center was awarded two new federal grants – Title VI National Resource Center (NRC) and Foreign Language and Area Studies (FLAS) grants from the U.S. Department of Education. CGS is one of only six centers in the nation to receive both the NRC and FLAS awards in the international competition for Title VI awards. These grants highlight national recognition of the Center’s active engagement with research, education, and outreach in global studies.

Working closely with the Center’s Director and Assistant Director, the Administrative Support Assistant 3 will assist with the overall day-to-day operations of the Center.

Responsibilities include but are not limited to:

• Facilitate and assist with CGS events and outreach programs: arrange meetings and visits; reserve venues, coordinate catering, and other logistics as directed.

• Coordinate marketing and promotional efforts for CGS activities while implementing new strategies to effectively increase the Center’s outreach: Write and update press releases, mass emails, event programs, and in-print promotional materials; design event fliers.

• Serve as the communications representative for the Center; assist with the design and maintenance of the CGS website.

• Monitor and maintain the internal budget, track financial commitments and expenditures, request payments, and order supplies, doing so while following all University, College, and federal grant policies and procedures.

• Serve as the primary staff support for the CGS: greet visitors; respond to general inquiries and act on routine requests; compile and maintain internal databases, files, and records. Serve as a resource on a variety of subjects including office technology, software application usage, and information processing procedures.

• Serve as a liaison for the Center: corresponding with CGS awardees and presenters, as well as other departments, students, faculty, and the community.

• Assist with grant reporting and data collection and preparation.

The Administrative Support Assistant 3 will frequently use the following software and applications: Microsoft Office Suite, SAP Concur, as well as SIMBA (Penn State’s system for Integrated Management, Budgeting, and Accounting).

Education and Experience: This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Other qualifications include:

• Excellent verbal and written communication skills

• Detailed- and customer service-oriented

• Ability to exercise discretion and judgment while managing confidential materials

• Excellent organization skills with the ability to manage and prioritize tasks 

• Demonstrated ability to work independently
   

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Additional Information: Candidates should submit a cover letter and resume as part of the application materials.
 

This is a Full-Time Equivalency (FTE) position at 83.3%. This position works 40 hours per week (Monday to Friday) from August to late May (off June and July, except for one week due to business needs). Full Penn State benefits included.

This is a limited-term appointment, funded for four years from the date of hire, with a possibility of renewal.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/2022-benefits  for more detailed information. 

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. 

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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