Administrative Support Assistant 3

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Academic Affairs and Development Offices at Penn State York is seeking a dedicated and dynamic Administrative Support Assistant level 3. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support to faculty, staff, and students.

Job Responsibilities:

• Coordinate academic special programs and meetings

• Maintain listservs, directories, databases, faculty offices hours, and syllabi collection

• Coordinate campus award nominations each spring

• Compile, coordinate, and verify campus-wide data for the commencement program

• Comprehensive oversight of the online SRTE process for the campus

• Coordinate and process purchase requests for Academic Affairs and the Development Office

• Process and record gifts made to the campus

• Prepare and analyze prospect tracking data for review by the Director of Development

• Answer, screen, direct, and/or process routine and complex inquiries from internal and external constituents

• Communicating and collaborating with counterparts within the college and/or university

• The ability to coordinate several projects simultaneously is essential

• The willingness to adapt to dynamic situations will be critical.

Education:

• High School diploma

• Or higher plus two years of related experience

• Or an equivalent combination of education and experience.

• Post-high school education and additional experience and/or education and competencies are preferred.

Qualifications:

• Highly motivated, organized

• Detail-oriented while having professional written and verbal communication skills

• Excellent interpersonal skills, and a teachable spirit.

• Experience and proficiency in Microsoft Office are required.

How to Apply:

• Submit a cover letter and resume.

• Both must be submitted to be considered for this position. 

• Review of applicant materials will begin immediately and continue until the position is filled.

This position requires the following clearances:

• PA State Police Criminal Background Check

• PA Child Abuse History Clearance Form

• Federal (FBI) Fingerprint Criminal Background Check

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

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