Administrative Specialist, Modern & Classical Languages, Philosophy and Religion

Description

 

Administrative Specialist (Administrative Associate 2 – MR04 )

Modern & Classical Languages, Philosophy and Religion

University of Tennessee, Chattanooga

The College of Arts and Sciences welcomes applications for Administrative Specialist to provide administrative and budgetary support to the Department of Modern & Classical Languages & Literatures and the Department of Philosophy and Religion.

Duties and Responsibilities

Clerical Work:

Utilizing multiple university information systems; staying updated on policies, procedures, and required training; assisting the department head with gathering and storing information, generating and submitting reports required by the university; tracking expenses and reconciling budgets for Modern & Classical Languages and Literatures, Philosophy and Religion, and programs and personnel associated with the two departments; assistance in planning and publicizing departmental events, functions, and initiatives; oversight and training of student workers; identifying and submitting requests for needed updates to departmental websites; assisting the department head and faculty members in solving administrative issues that arise

Public-facing Service:

Full-time staffing of the reception desk in the department offices; welcoming students at all times; being responsive to emails and phone calls from a large range of people inside and outside the department; assisting (with information, referrals, etc.) those who contact the department from the campus or from the public; interacting with colleagues in other departments and offices around the campus

Overseeing Physical Environment:

Monitoring and stocking supplies of all kinds; coordinating maintenance and inventory of office equipment; keeping shared office suite (front desk, supply rooms, seminar room) orderly, functional, and attractive; identifying and submitting needed orders from Facilities

The ideal candidate will possess the following:

• Knowledge of accounting and bookkeeping
• Knowledge of Microsoft Word and Excel
• Strong interpersonal and communication skills (spoken and written)
• Ability to work comfortably in the midst of many people and in high traffic area
• Ability to multitask
• Ability to be flexible in the work environment
• Ability to support department head and be responsive to his/her priorities
• Ability to use discretion with sensitive information.

Review of applications will begin October 28, 2022 and continue until the position is filled.  Applications received by this date will receive priority consideration.

Minimum Qualifications: Requires a high school diploma and two years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred Qualifications: Associate’s or Bachelor’s degree; two years in clerical/bookkeeping position; and experience in roles that feature interaction with public at large.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

Qualifications

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-Chattanooga 
Organization
  Modern & Classical Languages 
Schedule
  Full-time 
Campus/Institute  Chattanooga 
Job Posting
  Oct 18, 2022, 6:00:42 PM