Administrative Specialist

The Intergenerational Center in Temple University’s College of Education seeks a full time Administrative Specialist to support its workforce employment program.  The Administrative Specialist will perform a variety of clerical tasks related to program activities, as well as support other Intergenerational Center programs as needed.  Reporting to the IGC Center Exec. Director, the incumbent will be responsible for developing and maintaining program materials, updating client files and databases, completing data entry, tracking and reporting on students’ participation and progress, schedule appointments and meetings, ensuring documents and clearances are handled according to Temple University’s safety and compliance procedures, and preparing for program audits.  Performs other duties as assigned. Individual must be pro-active and able to prioritize. Attention to detail is key to this role and must be flexible and organized. Perform other duties as assigned.

Employment at Temple University means much more than a competitive salary.  Temple strives to maintain a culture of diversity and inclusivity and provide employees with opportunities for growth and advancement.  You will enjoy a collaborative working environment that values innovation and creativity.  Our health and wellness benefits are among the best in the region, and our retirement savings plans allow you to plan for the future.  Temple University offers many opportunities for employees to enhance skills, gain new perspectives and grow professionally.  For example, you can earn your bachelor’s degree or an advanced degree through our tuition remission benefit or develop your management and leadership skills in one of our HR Learning and Development’s academies.  Temple University employees also enjoy recreational, entertainment, and cultural activities both on campus and throughout the Philadelphia region. 
 
Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:
At least two (2) years of directly related administrative experience. Associate’s and/or Bachelor’s Degree preferred. Experience handling confidential information.  An equivalent of education and experience may be considered.  

Required Skills & Abilities:
* Strong ability to communicate verbally and in writing, as well as via phone and email.
* Highly proficient with MS Office suite and ability to quickly learn new data base client tracking systems.
* Provide high level customer service to clients and all partners
* Dependable, organized, and strong ability to meet deadlines and take initiative.
* Ability to travel to community events and meetings
* Strong ability to work independently and with a team
* Ability to work on a diverse team in a fast paced environment.
* Ability to receive supervision and guidance
* Ability to meet deadlines and manage multiple assignments

This position requires a background check.
This position requires Child Abuse Certifications prior to the commencement of service.
This is a grant funded position.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia’s COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University’s vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved.  For more information, visit the University’s Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Temple University’s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.