Administrative Specialist
University of North Texas at Dallas
Position Details
Position Information
| UNT System Overview | Welcome to the University of North Texas System . UNT System includes the University of North Texas in Denton , the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year. |
|---|---|
| Posting Title | Administrative Specialist |
| Department | UNT-Geography-121700 |
| Job Location | Denton |
| Full Time/Part Time | Full-Time |
| Retirement Eligibility | TRS Eligible |
| Additional Retirement Information | For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php . |
| Salary Information | Commensurate with experience |
| Department Summary | We are a diverse, interdisciplinary, and collaborative department. Our faculty comprises 14 members from 7 countries with expertise in: Earth Science & Modeling; Globalization, Development, & Cities; Human Systems & the Environment; and GIS & Remote Sensing. We are located in the Environmental Education, Science and Technology Building (EESAT) along with environmental scientists and environmental philosophers as well as the Elm Fork Education Center. |
| Position Overview |
Provides service as Graduate Secretary, working independently and in collaboration with Graduate Advisor to process applications and compile information used to evaluate prospective graduate students. Admits new graduate students and assigns office space and teaching roles in collaboration with faculty. Performs clerical and administrative tasks connected with the disbursement of course fees, typing/copying tests, syllabi and other class materials. Promotes overall organizational efficiency and supports department faculty, students and staff. Receives inquiries from various people and answers questions or directs them to appropriate resources. |
Additional Posting Details
| Minimum Qualifications | Associate’s degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. |
|---|---|
| Knowledge, Skills and Abilities | • Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function. |
| Preferred Qualifications | Bachelor’s Degree |
| Required License / Registration / Certification | |
| Work Schedule | Monday through Friday from 8am to 5pm. 40 hrs per week. |
| Driving University Vehicle | No |
| Security Sensitive | This is a security sensitive position. |
| EEO Statement |
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices. |
| Classification Title | Administrative Specialist |
| Physical Requirements | Carrying, Lifting up to 10 pounds, Pulling , Pushing, Reaching, Sitting, Standing, Walking, Writing, Grasp, Talk or Hear, Ability to communicate |
Job Duties
| o |
Coordinates comprehensive inventory checks throughout the year and ensures annual inventory is completed/submitted according the university deadlines. Also manages department space survey per university guidelines. |
|---|
| o |
Acts as first point of contact – greets visitors and callers in a friendly, cooperative, and helpful manner. Maintains and routes (when appropriate) files for forms, records, reports and other class-related materials. Utilizes EIS for student and department information when requested by faculty and staff. Properly add, drop and override students in department courses. |
|---|
| o |
Provides administrative support as Graduate Secretary to the department’s Graduate Program and Advisor. Receives, organizes and processes graduate program applications. Coordinates and administers TA training and scheduling. Completes forms for new hires, assigns office space, etc. Serves on Graduate Admissions Committee. |
|---|
| o |
Assists with purchasing using procurement system and Pcard and reconciles Pcard reports. Maintains departmental social media accounts and updates regularly. Process payroll for hourly employees and adjuncts. Acts as department textbook coordinator and orders textbooks for classes and instructors. Assists with university SPOT evaluations for instructors. |
|---|
Posting Detail Information
| Posting Number | S5101P |
|---|---|
| Position End Date (if temporary) | |
| Special Instructions to Applicants | Position will remain open for applications until filled. |
| Quicklink for Posting | https://jobs.untsystem.edu/postings/64409 |
View or Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (jobs-near-me.eu) you saw this job posting.</strong