Administrative Spec I

Administrative Spec I

• Provide support for overall day-to-day operations of the OER community
• Perform clerical/administrative duties (e.g., respond to inquiries, order/manage office supplies, attend to guests)
• Manage the AD’s calendar (e.g., scheduling meetings, planning events, monitoring deadlines)
• Coordinate and prepare materials and arrangements for projects, meetings, and activities
• Review and edit documents (e.g., reports, speeches, conference proposals, letters, emails)
• Plan travel (e.g., flights, hotels, registrations, itinerary, travel authorization)
• Maintain communications and confidential information
• Manage whole-office scheduling (e.g., annual leave) of the OER community
• Support contact and tasks involving other units (e.g., PKY, Dean’s Office, Office of Research, Office of the Provost)
• Manage internal and external faculty awards processes (e.g., create announcements, timelines, review plan)
• Coordinate faculty processes (e.g., tenure and promotion, sabbatical, professional development leave)
• Participate in trainings to effectively perform role and duties
• Represent OER at meetings and events
• Collaborate with and support other OER team members as needed
• Coordinate the AD’s engagements with the college’s faculty governance committees
• Plan and facilitate non-routine and special administrative projects
• Maintain ongoing record of Overhead account expenditures and commitments
• Support completion of the Dean’s Compliance report of Overhead account expenditures
• Provide training to support staff and research assistants regarding office procedures
• Other duties as assigned

Commensurate with education and experience.

Bachelor’s degree; or an equivalent combination of education and relevant experience.

• Experience with or knowledge of external research funding policies and practices
• Experience with or knowledge of the online tenure and promotion process

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page  for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.