Administrative Secretary

October 11, 2024

Dalhousie University


Position Details
Position Information

Position Title Administrative Secretary
Department/Unit Communication Sciences & Disorders
Location Halifax
Posting Number S367-22
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $23.70 – $30.06 per hour ($40,061 – $50,808 per annum, 32.5 hours per week)
Classification AS1
Provisional Statement
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health. The School offers nationally accredited Master’s degrees in both audiology and speech-language pathology with options for both thesis and project-based degrees and which sees applicants from across Canada and internationally. Reporting to the Administrative Manager, this position provides administrative support to the School of Communication Sciences and Disorders (SCSD) Director, Graduate Coordinator, Administrative Manager, faculty members, sessional lecturers, Chairs for the Admissions Committee and Committee on Studies, and graduate students.
Key Responsibilities
  • Act as a resource person regarding admission procedures and requirements. Provide detailed information and explanations to prospective applicants all year round by phone or email.
  • Manage all SCSD admission files, examine all documentation to ensure procedures are followed and standards are met, calculate admission GPA for all applicants.
  • Maintain admissions data spreadsheet; ensure all data is kept current and accurate; record all admission decisions.
  • Coordinate and prepare timetables for the fall and winter terms; solicit teaching preferences from faculty and sessional lecturers, resolve scheduling conflicts; book rooms through the Campus Booking system, provide information regarding the final timetable to students, faculty, and sessional lecturers.
  • Check all students’ course registrations each term; liaise with students to rectify registration errors (e.g., course audits, thesis registration, registration of REGN 9999, etc.); follow up to ensure registration errors have been resolved.
  • Assist the Director, Graduate Coordinator, and Curriculum Committee in planning and processing curriculum changes; update various documents (e.g., course sequences, etc.) to reflect approved curriculum changes.
Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Qualifications Business/office/health administration diploma with approximately two to three years’ related experience (or equivalent combination of training and experience) is required. Proficiency in MS Office (Word, Excel, Access, and PowerPoint) is required. Experience with data entry is preferred. Strong communication and interpersonal skills required. Ability to work independently, be highly organized and to prioritize work is required.
Job Competencies
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1
Open Date 09/09/2022
Close Date 09/23/2022
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/11341

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