Administrative Program Specialist

Apply now Job no:530319
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Student Life/Services

Department: Office of the Vice President for Student Life
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92-$28.59 per hour
FTE: 1.0

Review of Applications Begins

October 3, 2022

Special Instructions to Applicants

A complete application must include the following:
1. A cover letter summarizing your interest and how you meet or exceed the requirements of the position.
2. Current résumé.
3. Names and contact information for three professional references, one of which is current or, if not currently working, a most recent supervisor.

Department Summary

The Division of Student Life supports the University’s academic mission through comprehensive programs and services that promote and advance student learning and success, while fostering an inclusive and vibrant campus community. Student Life includes four departments, the University Career Center, Office of the Dean of Students, Erb Memorial Union, and Physical Education & Recreation, and a number of key programs, including the Holden Center for Leadership and Community Engagement, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Student Engagement & Success (Student Government), Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.

The Office of the Vice President for Student Life provides the vision and oversight of the Division’s departments, programs and initiatives. The Vice President’s administrative staff provides key support in the areas of financial services, human resources, parent and family programming, major student event creation and management, and research and assessment.

Position Summary

This position is located in the Student Life Shared Service Center which is made up of financial and human resource teams. The shared service center handles financial and HR-related matters for client departments within the UO. One of those clients is the Associated Student Body of the University of Oregon (ASUO). This position will primarily serve the needs of the ASUO and its unique business model which is primarily based upon the Incidental Fee budget passed by the leaders of the ASUO. This position will be responsible for the interpretation and adherence of rules, policies and procedures as they relate to financial transactions at the UO. In addition, this position will provide guidance, analysis, and transactional assistance often requiring detailed explanations to help navigate and communicate ASUO/i-fee policies to various audiences. In addition, this position will also assist the center with additional financial tasks as determined by the needs of the other clients.

This position reports to the Assistant Director of Financial Services.

This position is based on the UO Eugene campus and is not eligible for remote work.

Minimum Requirements

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Ability to prepare spreadsheets and use reporting tools.
• Excellent attention to detail.
• Ability to communicate complex rules and/or policies in a concise and easy-to-understand manner.
• Excellent customer service skills.
• Demonstrated proficiency with computers and Microsoft Office (Word, Excel) or similar software.

Preferred Qualifications

• Experience with Banner.
• Experience with Cognos.
• Experience with bookkeeping, accounts payable and/or journal entries.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:Sep 16, 2022 Pacific Daylight Time
Applications close:Oct 3, 2022 Pacific Daylight Time