Administrative Program Coordinator

Apply now Job no:530437
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Office Support, Student Life/Services

Department: Clark Honors College
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.01 – $25.37 per hour
FTE: 1.0

Review of Applications Begins

October 24, 2022; position open until filled

Special Instructions to Applicants

Please complete the online application, making sure to include all your relevant work experience and education on the form. We use that information to determine if applicants meet the minimum qualifications. Please also include three professional references.

Why you want to work here:

• Clark Honors College is a small liberal arts college nested in a large research university. Enjoy the best of both worlds – a small community where everyone knows your name, plus all the opportunities that come from working within a large public research university.
• As an Administrative Program Coordinator in the Clark Honors College (CHC), you will work with your supervisor to craft an individual professional development plan. In addition to benefitting from the UO’s discounted tuition policy for eligible employees and their family members, you can take advantage of many on-campus and online training opportunities.
• The Clark Honors College embraces individual flexible work arrangements. In the office, you will enjoy working in Chapman Hall, renovated in 2017, and winner of several historic renovation awards.
• We provide excellent benefits including health, dental, retirement plans, and paid time off.
• We are a unionized work environment that values employees.

What will you do as an Administrative Program Coordinator?

• You will work with the Director of Alumni & Community Engagement to provide logistical support for CHC-sponsored social activities for alumni and families throughout the academic year. You’ll support career readiness initiatives, such as alumni panels and networking events. You will help maintain data collected about our alumni community, support ongoing stewardship efforts, and assist in the creation of donor impact reports.
• After learning how to use CourseLeaf and Banner for class scheduling, you’ll participate in building class schedules, assigning classrooms, and collaborating with UO Registrar to ensure accuracy in our academic schedule. You will also work with the Associate Dean for Undergraduate Studies to collect course information and connect with CHC faculty to coordinate teaching schedules.
• You will take the lead on planning for large, all-College events, receptions, and academic functions; and help with the early planning and implementation of Week of Welcome events and other student-facing programming throughout the year.
• You will also support the UO Undergraduate Research Symposium by facilitating CHC student participation in the event and manage data collection and record-keeping of CHC students who participate.

Who are you? (Minimum Requirements)

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility for coordination of office procedures.

For success in this position, you will… (Professional Competencies)

• Have excellent writing and verbal communication skills.
• Be a strategic thinker, team player, and a strong communicator.
• Have the ability to use independent judgment.
• Be able to work and communicate clearly and effectively with a wide range of individuals from diverse backgrounds.

It’s even better if you have… (Preferred Qualifications)

• Bachelor’s degree.
• Experience working with a wide variety of stakeholders and audiences, including diverse ages, backgrounds, and non-native English speakers.
• At least two years of previous experience being the lead in organizing, orchestrating, and implementing events, including remote events using Zoom or other platforms.
• Experience developing and executing event budgets.
• Experience working with and evaluating both qualitative and quantitative data.
• Experience working with Office 365, especially proficiency with MS Excel and MS Teams.
• Experience working with Adobe InDesign and other Adobe Suite products,
• Direct project management experience, including managing more than one project at the same time in various stages of development; and managing projects with 6- to 12-month lead times.
• Experience working in a large organization or institution, including working across various areas and departments.

Who are we?

The Robert D. Clark Honors College is a liberal arts honors college of roughly 1,200 students within the University of Oregon. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a newly restructured curriculum, providing students with a strong interdisciplinary foundation in the liberal arts. Small classes, capped at 19 students, discussion based interdisciplinary courses and completion of a thesis (capstone) project are hallmarks of the CHC experience. Honors College students pursue majors in every school and college at the UO.

We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. Clark Honors College faculty and staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

Other information:

This is a full-time, 12-month position.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .