Administrative Officer (School of Biomedical Sciences)

University of Melbourne

Job no: 0056212
Location: Parkville
Role type: 
Part-time (0.6 FTE); Continuing 
Faculty of Medicine, Dentistry and Health Sciences
Department/School: School of Biomedical Sciences
UOM 5 – $79,961- $91,844 p.a. (pro rata for part-time) plus 17% super

  • Work closely with department leaders to ensure smooth operations and provide high-quality administrative support.
  • Join one of the University’s largest and fastest-growing Schools.
  • $79,961- $91,844 p.a. (pro rata for part-time), 17% super and benefits!

About the Role
The Administrative Officer in the School of Biomedical Sciences (SBS) will provide high-quality administrative support to a department, working in partnership the Head of Department, Strategy and Operations Manager and Senior Administrative Officer to ensure smooth running of the Department’s operations. The Administrative Officer will support key administrative functions, including event management, communications, and financial tasks, while adhering to university policies and liaising with stakeholders in a service-oriented environment. 

Your responsibilities will include:

  • Provide administrative support to ensure efficient running of the day-to-day activities within the Department, including completing routine administration processes such as mail, contact lists, office equipment and stationery supplies, assist with staff inductions processes.
  • Provide executive support for nominated department committees, arranging meeting reports, committee papers, agendas, minutes, and correspondence as required, including and updates to organisational charts and terms of reference documentation.
  • Prepare, track and issue casual contracts as directed by the Strategy and Operations Manager.
  • Maintain currency of the Department websites. This includes regularly reviewing and updating content, reviewing research group webpages and initiating updates with relevant researchers. At times you will be required to work closely with School/Faculty/University Communications and Marketing teams for more significant architectural changes or for auditing requirements.
  • Ensure that distribution lists, shared document storage and communication systems at the Department are up to date, functional and fit-for-purpose.

Who We Are Looking For
You will bring the ability to provide high-quality administrative support, demonstrate strong organisational and problem-solving skills, and effectively handle various tasks in a service-oriented environment. You will have an exceptional ability to work with tact, diplomacy and maintain confidentiality while keeping stakeholders informed of the progress of requests in a changing environment.

You will also have:

  • A degree or an equivalent combination of relevant experience and/or education/training.
  • Well-developed professional organisational skills including the ability to coordinate workflow, prioritise tasks and meet deadlines in a fast paced environment, whilst paying attention to detail.
  • Excellent communication and interpersonal skills including a strong customer focus with the ability to interact with a diverse range of stakeholders.
  • Demonstrated ability to work independently and as part of a team.
  • Ability to plan and organise efficiently, manage competing priorities and complete projects within stringent timeframes.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “The School of Biomedical Sciences“
We are one of the University’s largest and fastest-growing Schools, this is home to the next generation of biomedical scientists, doctors and health professionals. As part of the Faculty of Medicine, Dentistry and Health Sciences since 2015, the School has 85 research groups across three departments, awarding-winning teachers and more than 2500 equivalent full-time student enrolments each year. Our mission – to advance human health in Australia, and beyond.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion  page.

We encourage and welcome applicants from diverse backgrounds.

We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected] .

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation  page.

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience

Please refer to the Key Selection Criteria (KSC) as a guide when preparing your cover letter. to . Please note that you are not required to respond to the selection criteria in the Position Description.

Position Description

To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.