Administrative Officer, Lawson Centre

Date Posted: 01/09/2025

Req ID: 41269

Faculty/Division: Temerty Faculty of Medicine

Department: Department of Nutritional Sciences

Campus: St. George (Downtown Toronto)

Position Number: 00057269

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Nutritional Sciences is home to some of the world’s most accomplished, innovative, and reputable researchers. We play a pivotal role in training experts in nutrition who go on to important positions in academia, health care, industry, and government. The Department also plays an important role in educating the public on nutrition issues. We offer MSc and PhD degree programs and a major in Nutritional Sciences at the undergraduate level. We contribute to teaching in the professional Master of Public Health in (Nutrition and Dietetics) degree through the Dalla Lana School of Public Health. Our partnerships have allowed us to fully explore the relationships between nutrition and human health and disease and to influence clinical practice and public health programs.

The Joannah & Brian Lawson Centre for Child Nutrition supports research, education, and policy with clear pathways to improve nutrition in children, families, and communities in Canada and globally. We connect learners, educators, researchers, health practitioners, patients, data and knowledge resources with a shared vison of lifelong health through better child nutrition.

Under the general direction of the Lawson Centre Program Manager, the Administrative Officer will be supporting various administrative tasks in support of The Joannah & Brian Lawson Centre for Child Nutrition. The role will include coordinating project tasks with stakeholders, where you will take the initiative to improve upon established administrative processes. You will also be responsible for supporting the processing of accounts receivable and determining logistics related to event planning. You will utilize your communication, organizational, and strong interpersonal skills to foster positive relationships with project partners to help advance the mission, vision, and values of The Joannah & Brian Lawson Centre for Child Nutrition.

Your responsibilities will include:

• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Identifying and introducing variations to established administrative processes
• Processing accounts receivable and other minor financial transactions according to the University Guide to Financial Management
• Determining logistical details and activities for events and/or programming
• Conducting systematic literature reviews and drafting documents for knowledge translation purposes
• Coordinating course schedules
• Editing content for brochures, newsletters, websites and/or handbooks
• Editing content for grant applications

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of relevant experience, preferable in an academic institution.
• Demonstrated experience coordinating tasks for projects and strategic initiatives in a multi-faceted and complex environment.
• Demonstrated experience supporting process improvement initiatives.
• Experience processing accounts receivable and other minor transactions.
• Strong experience supporting event planning.
• Demonstrated experience conducting systematic literature reviews and writing knowledge translation material.
• Strong ability to edit communications content, such as websites and brochures; ability to edit content for grant applications.
• Strong verbal and written communication skills and superior attention to detail
• Professional demeanor with a strong customer service orientation and effective interpersonal skill
• Problem-solver with exceptional organizational and time management, including the ability to balance competing priorities
• Responsive and proven effectiveness in relating to all levels of faculty, staff, students and individuals external to the University
• Ability to work independently and collaboratively

Assets (Nonessential):

• Master’s degree in nutrition or related discipline (2 years)

To be successful in this role you will be:

• Adaptable
• Communicator
• Meticulous
• Multi-tasker
• Proactive
• Problem solver

Closing Date: 01/23/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Grant – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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