Administrative Manager

Come join the staff at OU HSC and become a part of Oklahoma’s premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for an Administrative Manager to join our team!

Duties:

• Responsible for the overall operation, administration, and performance of a department on behalf of the Program Director, or other designated executive
• Makes recommendations for change and develops strategy for change
• Assists with developing department policy by analyzing current procedures and work issues
• Manages the day-to-day operations of the program
• Conducts projections of account budgets and spending trends to include but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development     
• Manages all accounts for the department
• Reconciles accounts monthly and creates cost spending certification reports
• Monitors and ensures money is spent correctly
• Sets up new vendors and ensures invoices are put on correct accounts
• Makes cash deposits into special accounts
• Prepares department budget
• Analyzes departmental financial procedures
• Makes recommendations for change and develops strategy for change
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight
• Collects time sheets, enters into PeopleSoft, tracks leave, and special pays
• Supervises office staff
• Responsible for anticipating staffing needs by analyzing work flow, strengths and weaknesses of the employees
• Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development
• Prepares monthly reports for balanced accounts, verification reports, and management reports
• Routes to appropriate personnel.         
• Assists with production of accreditation documents, NCCPA, and ARC-PA portal maintenance
• Maintains and updates program’s facebook page, website, and produces monthly newsletter
• Develops departmental policy by analyzing current procedures, work issues, and current events
• Maintains policy and procedure manuals and documents process
• Plans and coordinates special activities and projects, which includes representing department or college at various meetings
• Serves as liaison to coordinate inter-and intra-departmental administrative functions
• Performs various duties as needed to successfully fulfill the function of the position

Education: Bachelor’s degree

Experience: 24 months experience as a manager in an Accounting, Finance, or Business Office

Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor’s degree for a total of 72 months related experience. 

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to produce reports
• Ability to multitasks and meet deadlines in a timely manner

Working Conditions:

• Physical: Sit for prolonged periods.  Communicate effectively.  Engage in repetitive motion.  Use of computer, calculator, and telephone.
• Environmental: Standard office environment.

Supervision:  Yes

 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
 
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.