Administrative Coordinator – PRI Interventional Psychiatry Services

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Type of Position:
Professional Staff – Fiscal Affairs

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

UAMS is an Affirmative Action and Equal Opportunity Employer  of individuals with disabilities and protected veterans and is committed to excellence.  If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:
ICE BHS Electroshock Therapy PRI IOP C

Department’s Website:

Summary of Job Duties:
The Administrative Coordinator for the Psychiatric Research Institute (PRI) Interventional Psychiatry services primarily provides high-level program support maintaining staff and patient appointment calendar and scheduling. The position uses knowledge of program business issues to assist patients, resolve problems, prepare correspondence, manage projects, and additional related activities. Other duties will include receiving all incoming inquiries for services/referrals, coordinating collection of medical record documentation, scheduling Interventional Psychiatry evaluations and appointments, participating in team meetings, and phone calls to families, mental health providers, and other medical professionals that pertain to referrals and questions. Client confidentiality will be a necessity. The position will require some clinical skill set as the position will capture clinical information from the medical chart for the purposes of obtaining insurance pre-approval.

Qualifications:

Minimum Qualifications:

• Bachelor’s Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support  OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support 

• Clinical administrative background

• Strong organization skills and be proficient with Microsoft Office products

Responsibilities:

• Receives inquiries for service and answers questions from general public regarding Interventional Psychiatry, directs potential patients regarding items required for referral, collects and organizes referral information for review by MD.

• Schedules intake with MD.

• Assists insurance verification team (Patient Representatives and Utilization Managers) in obtaining relevant data from medical chart for the purposes of insurance verification and approval

• Participates in weekly staffing meetings to review patient progress and develop schedule for the following week based on clinical recommendations.

• Monitors needs for re-evaluations and schedules with MD and communicates to patient.

• Other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Annual TB Screening, Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Hearing, Sitting, Talking

Frequent Physical Activity:
Manipulate items with fingers, including keyboarding

Occasional Physical Activity:
Standing, Walking

Benefits Eligible:
Yes