Administrative Coordinator II – Orthopedic Surgery

Scheduled Hours
40

Position Summary
This position provides administrative support to faculty within the Hand Division, coordinates programs and schedules, and performs specialized duties with minimum supervision.

Job Description

Primary Duties and Responsibilities  

• Manages physician calendars and clinical schedules, organizes meetings, and travel.
• Establishes and maintains departmental policies, procedures and objectives including regulatory records for licenses, reports, and notifications as necessary.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Develops budget reports, implements financial monitors, cost transfers, and purchasing processing.
• Assists with visitors and customers questions and needs.
• Assists with general office duties within the Department of Orthopedic Surgery including sorting mail and distributing packages.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
• Performs other duties as assigned.

Preferred Qualifications

• Effective verbal, written and interpersonal communication skills.
• Proficient knowledge in MS Office programs, Outlook calendar and email, Microsoft Teams and Zoom meetings. 
• Experience in grant preparations and manuscript submissions.
• Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.
• Good judgement and ability to work independently.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade
G08-H

Salary Range
$20.15 – $31.26 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.