Administrative Coordinator I – Graduate Medical Education

Scheduled Hours
40

Position Summary
Under the direction of the GME Manager, this position is responsible for coordinating, administering and monitoring various components of the GME accreditation process; while maintaining a positive and collaborative attitude in meeting deadlines and striving for continuous quality improvement as it relates to the mission of the office.

Job Description

Primary Duties and Responsibilities

• Assists the Designated Institutional Official (DIO), Directors of CLER/Patient Safety and Wellness, Office Manager and Program Managers on various education collaborations.
• Works with GME leadership, faculty, staff, and house staff. Coordinates, organizes, and provides necessary administrative support to all accreditation and compliance activities.
• Coordinates logistics for house staff and faculty events and staff meetings including room reservation, supply, and AV needs as needed. Sets up accreditation special reviews, oversight meetings, and additional needs as directed.
• Monitors and maintains accurate accreditation-related data for ACGME accredited and non-ACGME programs. Includes institutional and program survey results, program accreditation timelines, pre-planning of annual GME activities/projects, and additional actions as needed. Strives to understand accreditation guidelines, institutional and common requirements and seeks a base familiarity with program-specific standards.
• Manages delegated projects independently. This includes direct engagement with faculty, staff, and students and ensuring timely completion of deadlines.
• Supports Deans and Director in daily office routines, including composing emails and editing correspondence and reports when applicable.
• Performs administrative support tasks, including creation and editing of correspondence, reports, publications, educational materials, and assessment data.
• Answers moderate volume of inquiries from faculty, staff, house staff, and other individuals and assist with requests for information and material from GME office as well as provide front desk assistance when needed.
• Performs miscellaneous job-related duties as assigned and assists as needed in the offices of GME and OMSE.

Preferred Qualifications

• Bachelor’s degree.
• Two years experience managing a Residency Management System (RMS).
• Certification by the Training Administrators of Graduate Medical Education.
• Detail orientated with excellent organizational skills.
• Demonstrate an ability to work independently in completing tasks and responsibilities delegated by GME Office Manager and other faculty leads.
• Ability to adapt in a fast-paced and collaborative team environment while achieving goals and meeting deadlines.
• Collaborate within and outside the department with all levels of personnel (staff, house staff, faculty, administrators), and seek guidance when needed from colleagues.
• Exhibit a commitment to customer service and learner-centeredness.
• Strong interpersonal skills with the ability to maintain a positive work atmosphere by behaving and communicating with internal and external contacts in a professional, productive and positive manner.
• Demonstrate excellent written and oral communication.
• Proficient in Microsoft Word, Excel, PowerPoint, Qualtrics.
• Demonstrate the ability to quickly learn and use new software systems.
• Ability to work under deadline pressure and to manage multiple tasks that are subject to interruption.
• Take initiative, keep a positive attitude and participate in continuous quality improvement as it relates to curriculum and the office mission.

Required Qualifications

• High school diploma or equivalent high school certification.
• Two years of administrative office experience.

Grade
G07-H

Salary Range
$18.36 – $28.47 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
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