Administrative Coordinator, Darden Library

The University of Virginia Darden School of Business, one of the world’s leading business schools, seeks an Administrative Coordinator to join its professional library staff in Charlottesville, VA. With strong momentum in the residential MBA and professional MBA formats, the Administrative Coordinator joins Darden at an exciting time. Darden is ranked the #1 MBA education experience in the United States for nine years in a row by the Economist magazine. 

Responsibilities:

• Serve as the point person for library procurement. This includes processing reimbursements and account payables for the department.

• Manage and process invoices for electronic and print resources. This includes databases, journals and books.

• Organize records and maintain an effective workflow in conjunction with the processing of invoices to procurement.

• Manage the ordering of supplies necessary to keep the library functional.

• Assist with circulation of print and video materials, which would include checking items in and out of Camp library.

• Request library loans materials, article requests and assist in getting Class reserves, when needed.

• Maintain tracking system of activities within the library. 

• Perform clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Monitor, respond, and take action to promote and maintain safety and security of the library.

Education and Professional Experience:

• High School diploma with four years of relevant experience required. Bachelor’s degree may substitute for experience

• Strong organization skills with attention to detail and the ability to prioritize and multi-task

• High degree of dependability and flexibility

• Excellent customer service skills

• Strong oral and written communication skills

• Must be able to work independently and as part of a team

• Previous library experience strongly preferred

• Knowledge of basic procurement and office management practices

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Self-starter, willingness to take initiative

• Enthusiasm for learning about and using information technologies

• Ability to work effectively and collaboratively to provide service in a diverse work environment and community

• Reference skills/research experience preferred

To Apply:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs  search for requisition R0041844.  Internal applicants must apply through their UVA Workday profile.  Complete the application, and upload the following Required

materials:

• Resume

• Cover letter detailing your interest in the position

***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration.***

For this position, the selected candidate will need to complete the required background checks prior to the start date of the position.  

This position will remain open until filled.

Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at hjv5vm@virginia.edu .

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines  webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.