Administrative Coordinator

Date Posted: 04/18/2024

Req ID: 37024

Faculty/Division: Faculty of Applied Science & Engineering

Department: Department of Electrical & Computer Engineering

Campus: St. George (Downtown Toronto)

Position Number: 00004410

About us:

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked ECE department, and one of the country’s largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 600 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers from across the country.

ECE is a hotbed of research commercialization, by far the most productive department for new inventions at the University of Toronto. With this department, you will work at the heart of the most rapidly developing technologies humankind has ever seen.

Your opportunity:

Under general direction of the Manager, Administrative Services & Research, the incumbent is responsible for the financial and payroll administration of research accounts for principal investigators, processing payment transactions, auditing monthly statements to ensure the accuracy of documents processed, resolving discrepancies and assisting professors with their expenditure planning. Provides administrative support to a number of professors, including handling correspondence, monitoring the status of students, visitors and other personnel, and referring professors to appropriate resources.

Your responsibilities will include:

• Monitoring, recording, reconciling and/or reporting on restricted fund accounts
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Tracking the financial status of accounts
• Processing payroll
• Processing expense reimbursements
• Acting as the first point of contact for general enquiries
• Overseeing day-to-day operational needs of the unit

Essential Qualifications:

• Advanced College Diploma (3years) or acceptable combination of equivalent experience
• Minimum three years relevant financial and/or administrative experience in an autonomous, decision‐making position, preferably in a University environment
• Experience in grant and/or project administration
• Experience applying and interpreting financial and other applicable policies (e.g. GTFM, NSERC)
• Experience with financial and human resources information systems
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Excellent computer skills, including Excel (including creating and manipulating spreadsheets, working with formulas), Word (including word‐processing and preparation of documents of varying complexity), Outlook, and databases for retrieving and organizing data and information
• Demonstrated knowledge of financial processing and skilled at resolving discrepancies
• Strong demonstrated understanding of financial accounting principles
• Strong verbal and written communication skills
• Excellent organizational, prioritization and time management skills in order to meet competing deadlines
• Strong attention to detail
• Proven commitment to providing a high level of service and to take initiative in identifying and resolving issues

To be successful in this role you will be:

• Accountable
• Diligent
• Efficient
• Organized
• Procedural
• Resourceful
• Tactful

Closing Date: 04/26/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 — $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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