Administrative Coordinator

Position Details
Position Information

UNT System Overview	Welcome to the University of North Texas System . UNT System includes the University of North Texas in Denton , the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title	Administrative Coordinator
Department	UNT-Marketing-131340
Job Location	Denton
Full Time/Part Time	Full-Time
Retirement Eligibility	TRS Eligible
Additional Retirement Information	For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information	Salary is commensurate with experience.
Department Summary	The Department of Marketing is housed in the G. Brint Ryan College of Business at the University of North Texas. The Ryan College of Business has been preparing students for success in business and public service. We continue to be recognized as a leader in business education and scholarship. We accomplish these goals by recognizing and practicing the core values and mission of the College in our everyday teaching, mentoring and scholarship. https://cob.unt.edu/mktg
Position Overview	This position serves as the assistant to the Department Chair. Is responsible for various routine and non-routine administrative support to meet the mission and goals of the department. This position is responsible for overall management of the office. This position requires independent judgment, decision making, and good problem solving.

Additional Posting Details

Minimum Qualifications	Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities	• Exceptional customer service skills. • Advanced written communication skills. • Advanced Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple programs and assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications	• Strong organizational skills and ability to multi-task • Familiarity with UNT systems and policies • Knowledge of Cognos, EIS and other UNT Financial reporting systems • Motivated, self-directed and have the ability and willingness to communicate in a positive, courteous and professional manner
Required License / Registration / Certification
Work Schedule	Monday – Friday 8:00am to 5:00pm with occasional evening.
Driving University Vehicle	No
Security Sensitive	This is a security sensitive position
EEO Statement	The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title	Administrative Coordinator
Physical Requirements	Lifting up to 10 pounds, Reaching, Sitting, Writing, Ability to communicate

Job Duties

o	Executive Assistant to the Department Chair. Provides executive level support to the Department Chair including recommending and implementing policies and procedures. Serves as the office manager and the liaison for the department to university/college areas (e.g., VPAA, Human Resources, registrar). Provides support with correspondence, calendar maintenance, data compilation, preparation of reports, and related responsibilities.

Executive Assistant to the Department Chair. Provides executive level support to the Department Chair including recommending and implementing policies and procedures. Serves as the office manager and the liaison for the department to university/college areas (e.g., VPAA, Human Resources, registrar). Provides support with correspondence, calendar maintenance, data compilation, preparation of reports, and related responsibilities.

o	Budget. Responsible for management/oversight of departmental budget, including reporting and forecasting. Reconciles all departmental accounts, on a regular basis, to ensure expenditures are accurate. Submits appropriate ABAs and IDTs, as necessary.

o	Maintains deadlines set by UNT and College and notifies department chair and faculty as necessary. Organizes and prioritizes administrative work so that all necessary deadlines are met.

o	Academics. Responsible for all aspects of student academics including but not limited to grade changes, instructor changes. Make sure the course syllabi are loaded into FIS before compliance date. Works closely with Undergraduate/Graduate Advising. Follows FERPA guidelines. Attend required training sessions as required by the university.

o	Scheduling: Responsible for all aspects of creating/maintaining courses in Courseleaf. Work closely with chair and Undergraduate/Graduate Advising to cultivate a set of classes that meets the needs of the students. Notify students when changes are made to courses (new sections/closed sections/dropped sections) so that students can successfully graduate in a timely manner. Attends required training sessions as required by the University.

Scheduling: Responsible for all aspects of creating/maintaining courses in Courseleaf. Work closely with chair and Undergraduate/Graduate Advising to cultivate a set of classes that meets the needs of the students. Notify students when changes are made to courses (new sections/closed sections/dropped sections) so that students can successfully graduate in a timely manner. Attends required training sessions as required by the University.

o	Personnel/Human Resources/Payroll. Stays current on UNT and College policies. Provides administrative support and is responsible for all aspects of the hiring and payroll process for adjuncts, doctoral students, and hourly students for department. Coordinator for departmental faculty searches which includes candidate travel, interview schedules, and other requests as necessary. Follows safety procedures & security measures. Attends A-TEAM meetings and various required training sessions as required by the college and university.

Personnel/Human Resources/Payroll. Stays current on UNT and College policies. Provides administrative support and is responsible for all aspects of the hiring and payroll process for adjuncts, doctoral students, and hourly students for department. Coordinator for departmental faculty searches which includes candidate travel, interview schedules, and other requests as necessary. Follows safety procedures & security measures. Attends A-TEAM meetings and various required training sessions as required by the college and university.

o	Events. Organizes and assists with various special projects and events in support of the department and college (e.g., faculty meetings, advisory board meetings, commencement, etc.). Responsible for the collection of data and its analysis and the preparation of materials for events, meetings, and conferences.

o	Purchasing and Travel. Responsible for processing and budgeting for the purchasing of goods and services for department. Works in conjunction with the College Travel and Purchasing Coordinator to ensure department budget and policies are attained by faculty and students. Stays current with all UNT/College purchasing and travel policies.

Posting Detail Information

Posting Number	S5165P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting	https://jobs.untsystem.edu/postings/64761

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