Administrative Coordinator

October 11, 2024

University of North Texas at Dallas


Position Details
Position Information

UNT System Overview Welcome to the University of North Texas System . UNT System includes the University of North Texas in Denton , the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Administrative Coordinator
Department DAL-School of Human Services-519000
Job Location Dallas
Full Time/Part Time
Retirement Eligibility TRS Eligible
Additional Retirement Information For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Commensurate with experience
Department Summary The CYD Rising Blazers Program at UNT Dallas partners with local nonprofits, grassroots organizations, and community stakeholders to provide support and resources for programming for our participants and their families. Programming includes the four CYD core program components of Mentoring; Post High School Readiness; Youth Leadership Development; and Youth Advisory Committee, along with additional ancillary programming. These additional programs include life skills, mental health support, sports and recreation, and community and civic engagement opportunities.
The goal of CYD is to support Youth by fostering safe spaces, positive relationships, and structured opportunities to build assets and skills. These supports lead to strengthened connections, engagement, and contribution to the community
Position Overview The University of North Texas at Dallas invites applications for the position of Administrative Coordinator.
This is senior level responsible administrative office work. An employee in this class performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and require the use of considerable independent judgment and initiative. The individual is usually responsible for determining methods and procedures to be used, priority of assignments, and necessity for review by an administrator. Work includes public contact in interpreting and promoting the department’s programs and rendering administrative decisions. Work is performed under general supervision, with assignments typically reflecting continuing responsibility for designated activities. An employee in this class may supervise full-time and part-time employees.

Additional Posting Details

Minimum Qualifications

Bachelor’s and one (1) year of related experience; or any equivalent combination of education, training, and experience
Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision.
• Knowledge of safe working procedures related to work performed.
Preferred Qualifications · 5 Years of administrative support
· 2 Years of managing the budget and invoicing processes
· Bilingual in Spanish
· Grant management experience
· Social media management and marketing materials
· Strong proficiency in Microsoft Office computer applications (I.e; Word, Excel, PowerPoint, Outlook)
Required License / Registration / Certification
Work Schedule Monday-Friday, some Saturdays
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Coordinator
Physical Requirements Ability to communicate

Job Duties

o Prepare invoices, reports, memos, letters, and financial statements; and prepare corporate documents, records, and reports for approval.
o Manage large budget and handles programming invoices.
o Prepare and organize files, enter data, and verify data entry accuracy. (physically and digitally)
o Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Maintain and enter information into databases.
o Prepares reports based on budget expenditures and/or allocations.
o Maintain schedule and event calendars. Prepare agendas and make arrangements for the committee, board, and other meetings, such as coordinating catering for luncheons.
o Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries.
o Proofread work done by others to check for correct spelling and grammar, ensure that company form at the policy is followed, and recommend revisions.
o Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Answer phone calls and direct calls to the appropriate parties or take messages.
o Coordinate office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping.

Posting Detail Information

Posting Number S5106P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/64608

View or Apply
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