Administrative Coordinator

Come join the staff at OU HSC and become a part of Oklahoma’s premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for an Administrative Coordinator to join our team!

Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions
• Answers questions, provides information and handles complaints for internal and external customers
• Updates office procedures for a more efficient operation when necessary   
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed
• Establishes and maintains filing systems including confidential documents
• Assists with design and selection of departmental computer programs
• Selects, supervises, trains and evaluates performance of assigned staff
• Prepares staff schedules and monitors and approves time worked
• Coordinates departmental personnel and payroll issues
• Plans and coordinates special projects
• Schedules appointments and makes travel arrangements
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned

Education: Bachelor’s degree. 

Experience: 12 months of related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor’s degree for a total of 60 months related experience.