Administrative Assistant to the High School Principal

  • Full Time
  • Wien

American International School Vienna

Job title:

Administrative Assistant to the High School Principal


American International School Vienna

Job description

Set within the rich cultural context of Austria and beauty of the Vienna Woods, the American International School Vienna is one of the top international schools in the country. Founded in 1959, AIS today proudly serves around 800 students, representing more than 60 countries, from Pre-Kindergarten through Grade 12 (IB or American diploma). AIS’ core values — respect, aspire, and achieve — ensure that students develop intellectually and interculturally while internalizing the commitment and leadership necessary in today’s globally-minded world.

Administrative Assistant to the High School Principal

Start Date: As soon as possible

Apply By: As soon as possible

Ihre Aufgaben

Assisting the Principal:

Schedule appointments with parents, the principal and teachers

Communicate attendance, meetings and other important information to students

Maintenance of all digital student files in the high school office

Monitor the divisional calendar to support planning for upcoming events

Daily Duties:

Attendance: Collect period attendance four times per day, following up frequently to ensure accuracy

Confirming absence reasons with families each day

Management of the attendance database and communication of concerns with the principal and families. Construct and compile the Daily Bulletin and weekly communication through Scoops.

Communicate with and prepare for all substitute teachers who work over the course of a day

Maintain sign-in/sign-out books for faculty and students

Maintain the high school teacher duty list

Periodic Responsibilities:

Organize evacuation documents at the beginning of the school year; amend at the beginning of the second semester.

Create and develop documents for school communication

Issue lockers to all high school students at the beginning of the school year, and communicate to maintenance repairs that may be required.

Organize and prepare for events such as but not limited to: Open House, Parent Teacher Conferences, Book Awards and the Graduation Ceremony.

Organize and secure all hardcopy examinations for the semester exams

Prepare Honor Roll and Honor Roll certificates and letters each semester.

Update and edit the annual High School Student Planner, as well as negotiate a contract with a printer for the publication of the planner.

Organize and prepare for the Graduation Ceremony. This includes coordinating with an appropriate venue of character and facilitating all vendors for the reception. Design and printing programs, as well as many other tasks related to the Graduation Ceremony.

Communicate with maintenance regarding minor repairs

Other duties as assigned by the Principal

Ihr Profil

Completed secondary education; Bachelor’s degree in Business Administration or related field preferred

Two or more years of relevant experience, preferably in a school or international environment

Proficiency in using Google Workspace, and the ability to learn new platforms

What skills you bring

Written and oral proficiency in English and German – bilingual preferred

Strong communication, organizational and interpersonal skills

Strong initiative, ability to prioritize and perform under pressure while meeting short deadlines

Ability to work in an international environment with sensitivity and respect for cultural diversity

Ability to work well in a team environment

Wir bieten

In addition to annual leave of 25 vacation days, ability to take additional vacation during the AISV school holidays if the workload allows.

Targeted professional development

Home Office option

Free school lunch

Parking spots on campus

E-charging stations for e-vehicles and e-bikes on campus

International and vibrant working environment

Collaborative work culture and open-minded, inclusive community

Terms & conditions

  • Full-time position (40 hours/week)
  • Monthly gross salary range for this position will be from 2594 Euro to 2880 Euro (full-time) depending on relevant experience.

Expected salary



Job date

Thu, 19 Oct 2023 05:31:52 GMT

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