Administrative Assistant, Student Services
Butte Glenn Community College District
- Description
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Administrative Assistant, Student Services: Class Specification (Job description) (Download PDF reader)
MSC Range 9 Full-time/Exempt 40 hours per week; 12 months per year
Anticipated Start Date: January 3, 2023
Tentative Interviews: November 17-18, 2022
Application Tips for Success (Download PDF reader)
Additional Resources:- About Butte College (Download PDF reader)
- Relocation Incentive (Download PDF reader)
- Housing Resources (Download PDF reader)
- Benefits (Download PDF reader)
- Telecommute Work (Download PDF reader)
POSITION HIGHLIGHTS:
The Administrative Assistant’s primary and most important job function is to directly support the Vice President for Student Services in a high-level, confidential administrative support role. This position requires attention to detail, the ability to work efficiently under pressure, and the capability to diffuse tense situations with fairness and empathy. Excellent organization, communication, and technical skills are essential. Additionally, this position is responsible for the execution of Butte College’s annual commencement ceremony.
The Vice President for Student Services is looking for an individual with a demonstrated commitment to inclusion, diversity, and anti-racism, a positive, energetic, and welcoming attitude, combined with a passion to serve students, faculty, and staff.
The current work schedule is Monday through Friday, 7:30 a.m. to 5:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Friday off.
Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.
REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS:
Please visit the class specification (Download PDF reader) to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position.
DIVERSITY QUALIFICATION:
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
APPLICATION INSTRUCTIONS:
All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process.
REQUIRED ATTACHMENTS:- Resume or Vita: Please submit this as an attachment, not as a text resume within the application.
- Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds.
- In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.
REQUIRED UPON HIRE:
- Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process.
- Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website .
- Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required.
PRE-EMPLOYMENT REQUIREMENTS:
- The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
- Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
- As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee’s responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.
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