Administrative Assistant III

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Department of Statistics and Data Science

The UCF Department of Statistics and Data Science instructs students in a wide variety of methods for collection, analysis, interpretation, presentation, and organization of data. Students in our programs gain knowledge and technical skills necessary to use complex data in many different applications. The department offers three undergraduate degrees: one in Statistics, one in Actuarial Science, and one in Data Science. Graduate degree offered by the department include an M.S. degree with two tracks in Data Mining and Statistical Computing, a SAS certificate program, and a Ph.D. degree in Big Data Analytics.

The Opportunity

Managing the administrative & daily operations of department, coordinating faculty affairs, and assisting chair, and some undergraduate support.

Responsibilities: 

• Establish and maintain front office procedures and guidelines. 

• Supervise and train front desk students for front facing operations. 

• Assist faculty, staff, and students with routine inquiries. 

• Coordinate arrangements of meetings, colloquia, receptions, and similar functions for the Chair. 

• Monthly minute taking for faculty/staff meetings and assist in gathering preparation materials for meetings. 

• Maintain department website and social media marketing.

• Point of contact for Data Science Lab cluster technology needs along with lab director. 

• Serve as building liaison for facilities requests and concerns. 

• Track & order keys for department faculty, staff & students, as well as maintain door access list with college facilities. 

• Serve as backup for front desk operations and assist with low-level IT support for faculty and the Stats conference room. 

• Manage property & computer inventory, enter surplus items for pickup. 

• Assist Chair in collection and submission of faculty academic assignments, in-unit assignments, faculty

• evaluations, data collection for department annual reports, syllabi & office hours, GTA assessments, faculty activity system (FAS) reporting, and other forms/agreements submitted to the college. 

• Serve as liaison with university administration and the college. 

• Maintain the Chair’s calendar and review and track student complaints. 

• Backup for front-line undergraduate questions & concerns and facilitating administrative forms for advising needs. 

• Assist faculty as needed in running queries of Pegasus Mine Portal, manuscripts, correspondence, and seeking solutions on campus.

Minimum Qualifications: 

High School Diploma or Equivalent and 4+ years of relevant experience.

Preferred Qualifications:

• Experience in developing internal policy and procedures.

• Familiar with Workday system.

• Experience with using Microsoft Excel.

• Previous supervisor experience.

• Strong interpersonal skills.

• Strong verbal and written communication skills.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Sciences (COS) – Department of Statistics and Data Science

Work Schedule

M-F 8-5

Type of Appointment

Regular

Expected Salary

Negotiable

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at  http//www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.