Administrative Assistant II (S03909P)
University of Texas at Arlington
Position Information
| Posting Number | S03909P |
|---|---|
| Position Title | Administrative Assistant II (S03909P) |
| Department | Material Science and Engineer |
| Location | Arlington |
| Job Family | Administrative Support |
| Position Status | Full-time |
| Work Hours | Standard |
| Work Schedule | Monday-Friday; 8:00am-5:00pm. |
| Open to | External and Internal |
| FLSA | Non-Exempt |
| Salary | $43,000 |
| Duration | Funding expected to continue |
| Pay Basis | Monthly |
| Benefits Eligible | Yes |
| Job Summary | Effectively coordinate and manage the administrative operations for the department, relieving the Chair of administrative duties |
| Essential Duties and Responsibilities | 1. Provides coordination and administration of financial matters including but not limited to the following: annual budget, cost centers, grant project accounts, and the budget for the Characterization Center of Materials & Biology multi-user lab facility. Analysis, monitoring, reconciliation and reporting are conducted and presented to Chair and principal investigators. 2. Oversees procurement for the department. Reconciles procards, purchases supplies for research labs and requisitions for equipment and services. 3. Responsible for departmental appointments as well as supervision and hiring of support staff and student workers. Processes semi-monthly payroll and Timekeeper reporting. 4. Works with faculty (principal investigators) to budget graduate research assistantship positions in their research proposals by providing payroll information. Processes STEM graduate assistantships, fellowships, and scholarships. Monitors GTA/GRA data and provides reports frequently to Chair and/or Dean. 5. Interfaces with other units on campus by serving as OIT liaison, Designated Safety Liaison (DSL), Information Security Administrator (ISA), and Space Inventory Respondent (SIP) |
| Required Qualifications | Bachelor’s degree. Five (5) years of experience in administration or business management including at least three (3) years at the Administrative Assistant level or equivalent. Must have at least one year of supervisory experience. |
| Preferred Qualifications | Five or more (5+) years in higher education; experience working with graduate students. Excellent spoken and written communication skills; tact, diplomacy and discretion in all matters. Data analysis skills and ability to accumulate information for reporting and presentation. |
| Working Conditions | |
| Special Conditions for Eligibility | Specific job requirements or physical location of positions allocated to this classification render the position security sensitive and thereby subject to the provisions of Section 51.215 Texas Education Code. A criminal background check will be conducted. |
| Working Title | |
| EEO Statement |
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus. |
Posting Detail Information
| Number of Vacancies | 1 |
|---|---|
| Desired Start Date | 08/29/2022 |
| Open Date | |
| Review Start Date | |
| Open Until Filled | Yes |
| Special Instructions to Applicants | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. |
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