Administrative Assistant II – 119450

UCSD Layoff from Career Appointment: Apply by 10/24/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/03/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The Environmental Service Administrative Assistant II is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources; processing system-wide transactions such as processing up to 5000 lab coat orders annually for various departments.

The Administrative Assistant II will have responsibility for determining procedural methods of work; for coordinating phases of work with others; or within limited areas, for determining the applicability of numerous standard rules, regulations and interpretations to individual problems. Performs other related duties as assigned.

• A minimum of two (2) years of administrative/clerical experience.

• Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.

• Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies.

• Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences.

• Strong organizational and coordinating skills.

• A Bachelor’s Degree.
• Experience in environmental services operations or in a large, complex, healthcare system.
• Experience processing and tracking healthcare linen and laundry orders, deliveries and product quality and prior experience with linen management software (Linen Helper(tm)) entering data and processing monthly reports.
• Experience with healthcare environmental services software program (ESCt(tm)) including task assignment, scheduling, database inventory, and project work modules.
• Experience with healthcare environmental services software program (BedTracking) including staff database, reports, and daily monitoring.

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.