Administrative Assistant I – Facilities Management

At Creighton, you are part of something big. Your skills and passions unite with thousands of faculty, staff and students inspired to change the world. Here, we offer meaningful work driven by a 475-year-old Jesuit tradition committed to social justice and serving others. Through this tradition, we push the boundaries on innovation. We pursue new knowledge for the betterment of society. We seek to improve our world through Catholic and Jesuit values. And it all starts with you. 

This position serves as one of the central points of contact to support the Facilities Management team and community. This is an entry level position who resolves basic questions and problems independently and refers more complex issues to higher levels. Roles include triaging the day-to-day facilities operations for campus; answers multi-phone lines, greet customers, records, processes, and dispatches to appropriate departments. Requires strong customer service skills and ability to multi-task. Other duties may vary daily with a variety of task such as: prepare, create, and collaborate on communications; maintain and create training material, employee files, and manage documents both electronic and physical filling systems.

This role is Monday to Friday; 8:15am-4:45pm; must be flexible to fill in on occasion for other staff members at 7am.

 
Qualifications:

• High school diploma or equivalent required
• 2 years’ administrative and/or office management experience
• Experience with Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook

 
Knowledge, Skills, Abilities:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures/processes
• Ability to communicate effectively (verbal and written)
• Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality
• Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment
• Ability to be collaborative and work in a team environment
• Demonstrate Professionalism
• Must be dependable/accountable

Change the World From Here

AAP/EEO Statement 

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Disclosure Statement 

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.