ADMINISTRATIVE ASSISTANT I

The Department of Biomolecular Chemistry at the School of Medicine and Public is looking to hire a full-time Administrative Assistant. The position will serve a vibrant and friendly basic science department in the School of Medicine and Public Health. The person will be the first point of contact for department’s administrative team under direct supervision of the Department Administrator. The person will triage the department’s administrative work and travel requests, schedule meetings and events, maintain updates to the website, as well as coordinate departmental affairs.
The ideal candidate will embrace personal accountability to meet tight and critical deadlines and take initiative to support department-related goals and priorities.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 25% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 5% Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• 30% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• 10% Maintain departmental website and social media accounts

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Requirements
– One-year administrative assistant experience required.
– Demonstrated good judgment, organizational skills, attention to detail, self-initiative on managing full cycle of work request, time management, and meeting deadlines successfully.
– Ability to use Microsoft Word/Excel/Outlook to schedule meetings, create itineraries, oversee travel arrangements, and spreadsheet management.
– Proficient with computer software programs such as Adobe, PowerPoint, Google Docs to create posters and form templates.
Preferences
– Previous administration experience/knowledge of the biological sciences field preferred.
– Ability to work with independence and confidentiality.
– Communicate with professional tact and diplomacy both verbally and written.
– Familiarity with internet, social media platforms, web-based applications, and cloud storage (i.e., Box).

The university standard workweek is Monday through Friday from 7:45 a.m. to 4:30 p.m.

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $17.00 HOURLY
Depending on Qualifications

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Melissa Zhang
melissa.zhang@wisc.edu
608-263-0496
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant I(AD001)

A537700-MEDICAL SCHOOL/BIOMOLEC CHEM/BIOMOL CHM

University Staff-Ongoing

268006-CP