Administrative Assistant I

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

College of Engineering and Computer Science

The UCF College of Engineering and Computer Science is among the nation’s largest producers of engineering and technology workforce talent and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty and alumni address society’s greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA, to name a few.

The Opportunity

The Administrative Assistant I position for College of Engineering and Computer Science(CECS) Graduate Affairs Office and Office of Diversity and Inclusion will provide administrative support and help to coordinate day to day functions and responsibilities of those departments.

Responsibilities: 

• Responsible for open/close of the ODI/Grad Affairs Office.

• Maintains the office and reception desks.

• Maintains the Associate Dean’s Meeting Schedule

• Greets and serves as a primary point of contact for building visitors, faculty, students, and staff.

• Answer telephone and in person inquiries regarding general questions.

• Receive mail and incoming packages, oversee distribution to internal staff mailboxes. 

• Keep common areas of office including lobby and kitchen clean, well-organized, and stocked with supplies. 

• Create and submit work orders and schedule services for general maintenance and IT assistance.

• Purchase/order and maintain office supplies and inventory. Keep common area stocked. Manage office equipment repair and maintenance (i.e., copier).

• Responsible for website updates and external bulletin boards information.

• Assists with staff on-boarding and exit tasks for student and staff members, including Federal Work Study Students. 

• Serves on assigned department committees as needed.

• Maintaining the ODI Budget and initiating student scholarship payments, event costs, travel, student organization funding, and other budgetary functions.

• Assists on special projects and tasks as assigned.

• Processes, tracks, and stores documents: digital and printed.

• Other duties as assigned by Direct Supervisor and/or Director(s) of the joint department.

Minimum Qualifications: 

High School Diploma or Equivalent and 0+ years of relevant experience.

Preferred Qualifications:

• Preference may be given to candidates with experience using the Microsoft Office Suite and/or Workday.

• Preference may be given to candidates with experience in higher education policies and processes.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Engineering and Computer Science (CECS) Academic Affairs Operations

Work Schedule

Monday-Friday 8am-5pm

Type of Appointment

Regular

Expected Salary

$15.66 to Negotiable

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at  http//www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.