Administrative Assistant, Department of Humanities and Communication

Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University’s Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University’s residential campuses and approximately 20,195 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle is now hiring an Administrative Assistant for the Department of Humanities and Communication at the Daytona Beach campus. This position will assist the department chair, associate department chair, faculty, and students with various administrative, clerical, technical, and analytical processes. The Administrative Assistant will work cooperatively and independently in a diverse and busy environment that requires positive interaction with faculty, staff, students, and administration.

Responsibilities include:

• Work closely with the associate department chair with managing student enrollments, balancing faculty workloads, assigning classroom locations, schedule planning/coordinating with the office of the registrar, analyzing departmental data, and processing academic integrity violations.
• Assist with budgeting.
• Assist faculty and administration with administrative and technical support: prepare/handle/review sensitive and confidential documents; submit documents to the print shop; resolve minor computer and technical problems; process book orders; compile and distribute final exam schedules; order office supplies; manage events; assign offices; and deliver mail.
• Learn and use work-related technologies: Campus Solutions, SchedulER, ERNIE, Canvas, Turnitin, Workday, Print Shop Web Pro, Axis TV, Zoom, Microsoft Teams, and Microsoft Office Suite            
• Manage office supply budget; streamline departmental processes; submit purchase requisitions; assist with departmental advertising; maintain up-to-date phone directories
• Supervise several student assistants, manage student assistant budget, approve timecards, and perform evaluations.

Qualifications

Required Qualifications:

• High school diploma or GED equivalent.
• Minimum of 1-3 years of administrative work experience.
• Administrative and clerical skills.
• Technical skills (PC, Microsoft Office, basic hardware/software).
• Strong interpersonal skills; written and oral communication skills.

Preferred Qualifications:

• Associate’s degree.

Application Instructions:

• To be considered, please include a resume and cover letter with your application.