Administrative Assistant, Center for Investment Studies

Administrative Assistant, Center for Investment Studies

USC Marshall School of Business

Center for Investment Studies

The University of Southern California Marshall School of Business seeks a self-motivated, high energy, innovative problem solver, to play a key role in the administrative operations of the Center for Investment Studies (CIS).

The Center for Investment Studies is a forum for students to acquire experiential learning, faculty to conduct research and industry practitioners to share valuable insights in the area of Investment Management. The Administrative Assistant will perform specialized support services in the administrative operations of the Center. The administrative support functions include planning and organizing support for CIS Board of Advisor meetings and annual Graduate and Undergraduate Student Investment Funds meetings, assisting in producing correspondences and documents for internal and external offices, maintaining databases and related records, and managing the Center’s budget. The administrative assistant will organize and expedite the flow of work through supervisor’s office; initiate follow-up action; serve as resource to student inquiries relating to academic schedule and others on departmental and university procedures. The Administrative Assistant will also interact with the University offices and/or supervisor’s employees to facilitate communications and information exchange. The Administrative Assistant will report to the Director, Center for Investment Studies.

Responsibilities and Duties

• Assist in the administration and coordination of a variety of CIS administrative projects
• Assist the CIS director to plan and organize the CIS Board meetings and Annual Graduate and Undergraduate Student Investment Funds Meetings
• Provide administrative support for academic programs
• Plan and coordinate events and functions
• Develop and maintain CIS websites and Center materials; maintain departmental databases and related records, enter and/or verify transactions
• Manage budgets, equipment, supplies and purchases; manage the Capital Market Trading Room
• Assist in high level communication with faculty, students, staff, alumni, and industry professors
• Utilize IT skills at a high level of competence.
• Bring an understanding of graduate and undergraduate level educational mission
• Ensure confidentiality and control access to sensitive information including student and financial data and reports
• Perform other related duties as assigned or requested.

Preferred Qualifications

• Strong project management skills with demonstrated ability in setting and meeting deadlines and with strong attention to detail.
• Experience in event planning and execution, managing vendors for locations, facilities and catering.
• Experience with maintaining and updating departmental budgets, processing reimbursements and managing purchase orders. Familiarity with systems like Workday, Concur.
• Possess strong organizational, written and oral communication, and relationship building skills.  Must be able to keep all parties informed of project progress.
• Must be a team player, comfortable with working in groups and collaborating.
• Have ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.

Minimum Qualifications

• Minimum Education: Bachelor’s degree; Combined experience/education as substitute for minimum education
• Minimum Experience: 3 years
• Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC is requiring all employees, students, staff, and faculty to submit proof of COVID-19 and 1st booster vaccination. There is exemption process available for medical and religious reasons. Your safety is our top priority.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
• The University of Southern California is an Equal Opportunity Employer that Values Diversity.

* University employer contributions may be subject to change due to financial impact of COVID-19

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.

USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.

Minimum Qualifications

Minimum Education: Bachelor’s degree; Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience.